(Ocp369) - Administrative Assistant (Temporary)

1. MISSION : Perform all the necessary administrative tasks, according to the defined procedures, providing an efficient support service to the company's internal and external stakeholders.
2. MAIN ATTRIBUTIONS AND RESPONSIBILITIES :
Manage the meeting calendar making sure that the necessary assistance is provided - bookings, meeting rooms, etc. - depending on the needs (internal meetings, cycle meetings, congresses);
Assist on travel, accommodations and car rentals needs;
Prepare presentations and assist with translation;
Be accountable for the purchase order process (Insert and provide purchase orders/requests in the System), including dealing with vendors and making sure that the finance and accounting perspectives are in accordance with the Group procedures;
Manage the contracts/ agreements procedure, related to promotional and medical campaigns or events - when applicable;
Advise and train colleagues on best business practices;
Handle and submit expenses maps and employee vouchers;
Update, maintain and follow office policies and procedures.
3. PREFERENTIAL REQUIREMENTS AND FACTORS :
Previous experience of at least 3 years in a similar role;
Working knowledge of handling IT-office-devices, like printers and fax machines;
Knowledge of office management systems and procedures;
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
Excellent time management skills and the ability to prioritize work;
Excellent written and verbal communication skills;
Fluency in English (Written and Spoken);
Attention to detail and problem-solving skills;
Strong organizational skills with the ability to multi-task.
4. SKILLS PROFILE :
Business Focus
Customer Oriented
Innovation
Planning and Organizing
Pursues Excellence
Teamwork & Collaboration
Technical Knowledge
5. OTHERS : Compliance responsibilities (If applicable) - Control the proper filling of the information and documents of the events and controlling the respective status.

#J-18808-Ljbffr