Location: Barcelona (on-site)
Provide administration support for Early R&I key business processes, including external collaborations (in partnership with the BioPharma R&D Academic Alliances group) and supporting the Early R&I External Funding & Engagement process.
Typical Accountabilities
Administrative Support for Early R&I External Collaborations
A. Has oversight of the End to End process for External Collaborations to advise scientists of process and ways of working:
Requesting an agreement and establishing what information is needed for contract initiation.
Managing a collaboration.
Completion and closure of the collaboration.
B. Oversight of incoming agreement requests from Early R&I scientists.
C. Ensures Academic Institute is set up in AZ finance system to support payments.
D. PO generation and communication with finance to ensure appropriate amortising of costs.
F. Maintain ECHO records are updated with all relevant information e.g Storage of interim and final reports, Financial obligations and status of the collaboration
Regular follow up with responsible scientists to ensure contract is being followed and reports are generated according to contract for example:
Reports are generated accordingly.
Terms of the collaboration.
Awareness of key contractual terms.
Obligations under the agreement.
Administrative support to the Early R&I External Funding & Engagement process:
Represents Early R&I in the External Funding (EF) network, advising AZ requestors of suitability for EF process.
Gathers likely functional demand for external funding to support forecasting and planning.
Extends invitations to submit funding request into the process to prioritized grant seekers.
Seeks budget holder approval for any external funding requests.
Provides key information to allow processing of EF requests from both internal stakeholders and external grant seekers and requests NomSig approval for a given request as required.
Jobs to be done can include:
Provide additional ad hoc administration support to Early R&I business processes e.g. CAPEX, contracts, etc.
Responsible for ensuring delivery of own work is to time, quality, budget, project standards, and company quality standards.
Keeps own knowledge of best practices and new relevant developments up to date and actively shares with team members
Education, Qualifications, Skills and Experience
Essential
Demonstrable experience in operational management, implementing new processes and solving complex operational challenges.
Ability to collaborate with teams across the matrix organisation and convey outcomes at all levels of the business.
Ability to oversee financial and contractual management of collaborations and budgets.
Analytical thinking, ability to develop and maintain processes.
Ability to communicate on all levels and develop relationships across the business.
Attention to detail.
Desirable
Degree within field.
Professional certification.
Business Strategy and Portfolio operational experience.
Project management experience.
Change management experience.
At AstraZeneca, we are more than one of the world's leading pharmaceutical companies. We are a global, science-led, patient-focused biopharmaceutical company dedicated to pushing the boundaries of science to deliver life-changing medicines. We are committed to being a Great Place to Work where you are empowered to push the boundaries of science, challenge convention and unleash your entrepreneurial spirit. Our workforce reflects the patients we serve – diversity is embedded in everything we do. We are entrepreneurs and innovators who speak up and break new ground. Our bold spirit drives us to spot opportunities, make important decisions and take thoughtful risks.
Ready to make an impact in medicine, for patients and society? Apply now and join our fast-growing multinational. With our ground-breaking pipeline comes a bright future – exciting opportunities and varied work. We're on an exciting journey to pioneer the future of healthcare and reach more patients worldwide.
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