About the Role: A multi-faceted PA role sitting in Madrid that provides core PA support to the Managing Director of Iberia which covers diary management, travel arrangements, PO requests and support preparation for both internal and external meetings.
The role also supports office management and project work across the market, including ownership of market events and office organization.
Manage Diary for the Managing Director of IBERIALiaise with external customers' PAs to arrange meeting dates between Directors and CustomersBe the lead organiser for all internal events (Senior Leadership Conference/Senior Management meetings/LT meetings) viewing and booking locations, agenda management, co-ordinating refreshments and travel arrangements for the teamArrange all travel and hotel bookings for the MDCoordinate the budget and summit review process including management of presentationsProvide an administrative resource to the MDParticipate in the LT meetings and prepare necessary documents ahead of the meetingFollow up on the action logOrganise new starter process and inductionsOther office housekeeping as required e.g.
stationary ordering, reporting faults and breakdowns of equipment, general office cleanliness and upkeepAbout you:
Previous experience in working as a PA/admin support in a large organisationExperience working at senior management/Managing Director levelProficient in Outlook, Excel, Word, PowerPointExcellent organisational and planning skillsAn excellent communicator, able to adapt style to all levels of the businessAbility to work in a fast-paced and challenging environmentExcellent written skillsProfessional/discreet/loyalTeam playerAble to pick things up quicklyAttention to detail and proactive upward managementBenefits:
27 days holiday plus eight statutory bank holidaysPension schemePerformance related bonusPrivate medical insuranceLife assuranceSport centreFree on-site parkingSubsidised café and restaurantsDiscounts on Dyson machinesInterview guidance:
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