Strength in Trust OneTrust unlocks the full potential of data and AI, securely and responsibly. Our platform enforces the secure handling of company data, empowering organizations to drive innovation responsibly while mitigating risks. With a comprehensive suite of solutions spanning data and AI security, privacy, governance, risk, ethics, and compliance, OneTrust enables seamless collaboration between data teams and risk teams to enable rapid and trusted innovation.
The Challenge OneTrust is looking for a Travel & Expense Manager to join our global Source to Pay organization, with the role based in our Madrid, Spain office. You'll support the procurement team, working to support the travel, meetings, card, and expense programs by building scalable processes and completing transformational projects. You are highly organized with project management skills, able to learn and adapt quickly, and are motivated to drive continuous improvements. You will play an important role in scaling our global Procurement team for the future.
Your Mission Support administration of the Workday Expenses program, including program oversight, employee support and training, and audit processes across all global entities.
Support administration of our existing virtual purchasing card program and any future travel payment or corporate card programs and integrations.
Project management implementation of new global programs, including working with stakeholders to track documentation and signatures, liaising with banks to understand requirements, etc.
Travel program administration, specifically oversight and management of our global travel management company and online booking tool.
Drive travel category management and cost savings efforts via Travel policy optimization and travel vendor negotiations.
Provide regular T&E KPI and spend reporting packages highlighting spend trends, policy adherence, and savings.
Support modeling, benchmarking, and sourcing of larger organization meetings and events.
Produce robust self-service resources to support employees in planning small-to-medium-scale team on-site.
Overarching project and program support across Source to Pay, such as help center content and policy updates, business continuity, surveys, change management reporting and analysis, requests for proposals, M&A support for our programs, and ticketing responses.
You Are BA/BS degree or an equivalent from a leading undergraduate institution.
Minimum of 3-5 years of proven experience.
Experience with expense reporting, corporate card programs, meetings & events, travel, and procurement.
Understanding of Travel & Expense as well as Meetings & Events processes and best practices.
Expertise with Workday Expense, Navan, or similar Travel and Expense platforms.
Proven experience with T&E KPIs and providing executive reporting.
Strong strategic analysis skills – this role should not just be able to produce accurate KPI reporting but must maintain a growth mindset and constantly be providing data insights and looking for process improvement.
Prior experience in a high-growth high tech/software/SaaS organization is a plus.
Technically savvy and capable of learning new technologies.
Project management and Excel experience.
A process-driven individual with a growth mindset.
Strong communication, collaboration, and writing/editing skills.
Self-starter and able to collaborate with partner teams.
Where we Work OneTrust embraces a hybrid working model. Our Working@ OneTrust initiative is our way of clarifying where we hire, how we work together, and where we're located in that hybrid model. The underlying "why" for Working@ is that we are intentional about the culture that we want to create together.
Benefits As an employee at OneTrust, you will be part of the OneTeam. That means you'll receive support physically, mentally, and emotionally so that you can do your best work both in and out of the office. This includes comprehensive healthcare coverage, flexible PTO, equity stock options, annual performance bonus opportunities, retirement account support, 14+ weeks of paid parental leave, career development opportunities, company-paid privacy certification exam fees, and much more. Specific benefits differ by country.
Your Data You have the right to have your personal data updated or removed. You also have the right to have a copy of the information OneTrust holds about you. Further details about these rights are available on the website in our Privacy Overview .
Our Commitment to You When you join OneTrust you are stepping onto a launching pad — the countdown has begun. The destination? A career without boundaries working alongside a diverse and inclusive crew who is passionate about doing meaningful work.
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