The Challenge
OneTrust is looking for a Travel & Expense Manager to join our global Source to Pay organization, with the role based in our Madrid, Spain office. You'll support the procurement team, working to support the travel, meetings, card, and expense programs by building scalable processes and completing transformational projects. You are highly organized with project management skills, able to learn and adapt quickly, and are motivated to drive continuous improvements. You will play an important role in scaling our global Procurement team for the future.
Your Mission
Support administration of the Workday Expenses program, including program oversight, employee support and training, and audit processes across all global entities
Support administration of our existing virtual purchasing card program and any future travel payment or corporate card programs and integrations
Project management implementation of new global programs, including working with stakeholders to track documentation and signatures, liaising with banks to understand requirements, etc.
Travel program administration, specifically oversight and management of our global travel management company and online booking tool
Drive travel category management and cost savings efforts via Travel policy optimization and travel vendor negotiations
Provide regular T&E KPI and spend reporting packages highlighting spend trends, policy adherence, and savings
Support modeling, benchmarking, and sourcing of larger organization meetings and events
Produce robust self-service resources to support employees in planning small-to-medium-scale team on-site
Overarching project and program support across Source to Pay, such as help center content and policy updates, business continuity, surveys, change management reporting and analysis, requests for proposals, M&A support for our programs, and ticketing responses
You Are
BA/BS degree or an equivalent from a leading undergraduate institution
Minimum of 3-5 years of proven experience
Experience with expense reporting, corporate card programs, meetings & events, travel, and procurement
Understanding of Travel & Expense as well as Meetings & Events processes and best practices
Expertise with Workday Expense, Navan, or similar Travel and Expense platforms
Proven experience with T&E KPIs and providing executive reporting
Strong strategic analysis skills – this role should not just be able to produce accurate KPI reporting but must maintain a growth mindset and constantly be providing data insights and looking for process improvement
Prior experience in a high-growth high tech/software/SaaS organization is a plus
Technically savvy and capable of learning new technologies
Project management and Excel experience
A process-driven individual with a growth mindset
Strong communication, collaboration, and writing/editing skills
Self-starter and able to collaborate with partner teams
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