Johnson & Johnson is recruiting for a Sr. Administrative Assistant in Raritan, New Jersey. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.
The Sr. Administrative Assistant will support several members of the leadership team of Global Medical Affairs, Oncology, who report to the Vice President, Global Medical Affairs, Oncology.
Responsibilities Provide full administrative support and project coordination to senior leaders and other department personnel.
Manage multiple complex calendars, as well as booking domestic and international travel.
Maintain flexibility, anticipation, and advanced organizational skills essential for arranging and adjusting to changing daily schedules.
Schedule and prioritize all logistics for internal and external meetings, including drafting of attendee list, invitations, and acting as point of contact for attendees, off meeting site contracting.
Utilize technology to optimize all business interactions, including all virtual meetings, to include Zoom and Teams.
Manage catering and room setup with tech equipment as needed.
Proactively seek out opportunities to make team management and oversight more efficient.
Aid in developing project communications, including but not limited to PowerPoint decks, Word documents, Excel spreadsheets, SharePoint administration, etc.
Respond to complex inquiries from all levels of employees or external sources regarding a variety of questions across multiple time-zones and cultures.
Facilitate and manage interview scheduling and Totality administration when needed.
Prepare monthly expense reports through Concur.
Assist Executive Administrative Assistant in maintaining team distribution lists and other global administrative tasks across the team.
Partner with all team administrative assistants as needed across the Global Medical Affairs Oncology team to provide seamless support.
Qualifications High School diploma is required.
Minimum of 6 years of administrative experience is required (previous Pharma experience supporting larger teams/supporting Sr. executives preferred).
Able to maintain confidentiality, establish secure filing procedures and safeguard materials and information is required.
Must have a keen sense of prioritization, organization, and time management to ensure maximum effectiveness for the benefit of the team.
Advanced proficiency with Microsoft office programs (Word, Excel, PowerPoint, Outlook, Teams, etc.) is required.
Advanced proficiency with productivity tools and portal technology is required (Our Source, Zoom, Teams Meetings, eMarketplace, Concur, Our Source, Workday, Totality, ASK GS, SharePoint).
This position is required to be based in Raritan, NJ.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer.
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