Senior Office Administration Manager (All Genders)Madridsales & Marketing | Ih-046

Company Description

More than 20 years ago, zooplus was one of the first to bring the pet category into the world of eCommerce. Today, we stand strong as Europe's leading online pet platform, delivering moments of happiness to more than 9 million pet parents each year.

We're on a mission to create joy for pets and their parents, driven by our core values of Care, Courage, Openness, and Simplicity. At the heart of everything we do, they inspire us to grow, raise the bar for our customers, and fuel a pet-first business.
Job Description

Key Responsibilities:

Administration:

Manage financial processes, including cash flow, expenses, payments, and cost forecasting.
Coordinate with external consultants on legal, tax, and regulatory issues.
Supervise contracts and documentation, ensuring compliance with company policies and local regulations.
Oversee the preparation and filing of reports, presentations, and essential documents.
Support the Managing Director with entity-related tasks.

Office Management:

Manage the local office team.
Handle facility management and relations with the landlord.
Manage travel in line with company guidelines.
Manage relationships with suppliers, including accountants, lawyers, and banks.
Negotiate with vendors and renew contracts as required to support the company's operations, including company mobiles.
Organize company events and support additional projects as needed.

Qualifications:

Fluent in English and Spanish.
Experience in working in a multitasking position and in an international environment.
Proven experience in facility management, administration, or a related field.
Minimum 5 years of experience in a multitasking position touching areas such as general administration of a company, facility, and people management.
Self-driven with multitasking ability.
Strong organizational skills and attention to detail.
Very good analytical skills, proficient in Excel, PowerPoint, and Word.
Additional Information:

With more than 1,000 passionate professionals located across 10 European offices, we believe our success comes from working together and leveraging our international strengths. Expect to work in a hybrid environment, collaborating with colleagues in different locations remotely.

Our benefits:

20% discount in our zooplus shop.
Internal and external training.
Team events.
28 Annual Vacation Days.
Private Medical Health Insurance.
Hybrid working model (up to 40% remote).

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