Program Services Coordinator (Temporary)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
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Please see Special Instructions for more details.
Required Application Materials All applicants are required to submit: A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
A resume that details all relevant education, training, and other work experience.
A cover letter of no more than 3 pages that addresses the applicant's cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant's qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities.
Meeting the minimum qualifications does not guarantee an interview.
As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
Position Information Posting Number 20141913S Position Title Location Department Position Number TBD Percentage of Full Time 100% FLSA Non-Exempt (accrues overtime) Months per Year: Through March 31, 2025 Min Salary $32.56 (hourly) Max Salary $41.54 (hourly) Position Type: Classified, Temporary Who We Are The San Mateo County Community College District is committed to achieving educational equity for all students.
As outlined in the District's Strategic Plan, "success, equity, and social justice for our students are longstanding goals." The District's "Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice." We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders.
The Position Under direction, the Program Services Coordinator for the NSF Trabajo Grant program assists in the planning, coordination, and implementation of services, such as student recruitment, orientation, job skills assessments and job placement, special events, tours, individual and specialized programs and other support for current and potential program participants.
Public contact is extensive and can include students, staff, other educational institutions, community and business representatives, governmental agencies and the general public, for the purpose of exchanging program information and services.
Duties and Responsibilities Exchanges information with students, staff, other educational institutions, community and business representatives, vendors, governmental agencies and the general public regarding a variety of college programs, services, eligibility requirements, policies, timelines, required forms and other information.
Travels to various off-site locations to confer with high schools, community service organizations, governmental agencies, businesses and other entities, and to recruit students into a college program.
Makes presentations to small and large groups as a program and college representative.
Participates in planning and implementation meetings with college and outside groups and representatives.
Plans, conducts, and participates in tours, job fairs, and program services in conjunction with management, faculty and other staff.
Coordinates logistics and establishes timelines, required materials, online support services, facilities, publicity, and other program and event needs.
Plans joint events with other college departments and programs, and with outside business and community representatives.
Serves as liaison between student program participants and various instructional and student services departments.
Conducts follow-up to determine student needs and available program services.
Directs and coordinates the work of student assistants, test proctors, and other staff as assigned.
Assists students in determining existing job skills and the skill requirements of various career opportunities.
Coordinates the administration of career assessments and diagnostic surveys.
Researches and compiles statistical, narrative, financial, demographic and other data for regular and special reports to track program participation, recruitment effectiveness, student follow-up, retention and transfer rates, program evaluation criteria, career resources and job availability, employer profiles, and other information.
Minimum Qualifications Bachelor's degree in business administration, sociology, human resources, or a closely related field OR an equivalent combination of education and experience.
Successful experience of increasing responsibility in an education, social services, human resources or related area.
Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff.
Experience with program planning, implementation and evaluation.
Experience with training and leading the work of others.
Experience with research, formatting, assessment and preparation of data for reports and other materials.
Demonstrated skills in oral and written communication, including public speaking.
Demonstrated skill in multi-tasking, prioritizing workloads, and working independently.
Demonstrated skill in working as part of a team.
Knowledge, Skills and Abilities Knowledge of specific program and related college services available to students and other potential participants.
Skill in oral communication, including public speaking.
Skill in written communication.
Skill in short- and long-range program and event planning, program and event implementation, coordination, and evaluation.
Skill in sensitive, respectful and effective communication with people from diverse backgrounds.
Physical Requirements This classification requires individual, small and large group interaction; patience, tact and sensitivity; good memory and attention to details; multiple-tasking and prioritization; flexibility and adaptability; data analysis and comparison; oral and written communication; and teamwork in order to perform the essential functions.
Conditions of Employment Prior to employment, the selected candidate will be required to complete the following: Submit official transcripts.
Submit verifications of prior employment.
Satisfactory references.
Successfully being cleared for employment through the background checking process.
Present original documents for proof of eligibility to work in the United States.
EEO Statement The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations Applicants who have disabilities may request that special accommodations be made in order to complete the selection process.
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