Are you passionate about helping others, cross-functional work, and administrative tasks? Do you have experience within office management? If so, now is your chance to join Ascendis Pharma as our new Office Manager in Madrid.
Ascendis Pharma is a fast-growing biopharmaceutical company with locations in Denmark, USA, and Germany, and EU Commercial offices in Munich, Madrid, Milan, London, and Paris.
We are applying our TransCon technology to build a leading, fully integrated biopharmaceutical company focused on making a meaningful difference in patients' lives. Guided by our core values of patients, science, and passion, we use our TransCon drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs.
We are seeking a passionate Office Manager to join our rapidly expanding global commercial organization. As a key member of the Spanish team, you will play a crucial role in supporting the Iberian Leadership Team and lead the office management of our recently founded affiliate in Madrid. This is an exciting opportunity to join a fast-paced environment, collaborating with cross-functional, global teams working together to achieve extraordinary results.
You will report directly to the General Manager, Iberia, who is based in Madrid, Spain. You will be based in the Madrid office.
Your key responsibilities will be:
Proactively support our rapidly growing and active leadership team concerning all organizational and administrative tasks.
Collaborate on multiple projects, demonstrating energy for juggling multiple activities at once.
Establish yourself as the primary contact person for employees of the Madrid office and field teams.
Plan and organize appointments, meetings, conferences, travel, events, etc., in the office and externally.
Organize external events with customers (e.g., expert meetings, educational encounters, sponsorships), as well as internal events (e.g., sales meetings), collaborating with Medical Affairs, Market Access, Commercial, Marketing, etc. Establish, maintain, and optimize office workflows and processes.
Support the day-to-day of Leadership Teams' expenses, submitting/tracking POs, invoices, travel logistics, etc.
Interface with HR, Finance, IT, and compliance departments.
Help create a welcoming atmosphere in the office: employee onboarding, internal communication, maintaining office supplies, and organizing team meals to foster a vibrant working environment.
Qualifications and Skills:
You hold a relevant academic degree and have 3+ years of experience within office management. Furthermore, you have:
Strong communication and organizational skills.
High level of Spanish and English language skills in speaking and writing.
Excellent user knowledge of common Windows Office applications, especially Outlook and PowerPoint.
High level of curiosity and a passion for learning new skills and areas.
Key competencies:
You are a strong team player, service-minded, and possess a can-do attitude. You love to help and support others and know how to make things happen in an entrepreneurial, open environment where innovation and change occur rapidly. The right candidate is forward-thinking, problem-solving, and able to keep several "balls in the air with ease" (even in stressful situations). We also expect you to possess great self-management skills, to be structured, and to pay strong attention to detail.
Travel: Estimated 5-10 days per year
Office: Las Tablas, Madrid
Apply now!
Applications will be evaluated when received, so please apply as soon as possible. All applications must be submitted in English and are treated confidentially.
For more details about the position or the company, please contact Nyssa Noyola, General Manager, Iberia, at ****** or visit our website at ww.ascendispharma.com.
If you are passionate about contributing to the field of rare diseases and eager to make a difference at Ascendis Pharma, we encourage you to apply for this exciting opportunity. Join us in our mission to advance therapeutic innovations and improve patient lives worldwide.
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