Summary
Reporting directly to the Director of Finance, the Assistant Director of Finance will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Assistant Director of Finance is responsible to supervise and oversee the accounts payable, receivable, ledger, credit and all related areas.
Main DutiesOperational
- Ensures that each section of the Accounting and Finance Department is managed efficiently, maximizing utilization of technology.
- Reviews all Purchase Orders to ensure that the correct charts of account codes are used.
- Maintains and programs Master Keys for the hotel and to keep good working of the interfaces.
- Safeguards all contracts, leases, insurance policies, and all legal and financial documents.Income Audit
- Supervise the review and approve daily Income Journal.
- Reviews all spot checks such as cash counts, conducted by the income auditors.Accounts Payable
- Review invoice postings.
- Review weekly payment proposal and check manual international payments.
- Checks and approves all Petty Cash claims/reimbursements.
- Ensures that AP ledger is clear.Accounts Receivable/Credit
- Review AR to ensure it is clear.
- Participate during monthly credit meetings.
- Approves all rebates, write-offs, and transfers.
- Reviews the daily In-house Guest Credit and deposit ledgers.General Accounting
- Prepare month-end all Journal Vouchers.
- Reviews all Balance Sheet accounts ensuring schedules are prepared on time and accurately.
- Participates in the review of the financial results after closing.Finance Management Support
- Assists the Director of Finance in monthly financial reporting and analysis.
- Assists in compiling budgets and forecasts and provides historical data or support details to Department Heads.
- Assists with the preparation of special statistical reports as required.Customer Service
- Supports the hotel's focus on service excellence by training and assisting other departments.
- Ensures that Finance personnel provide professional, courteous, and caring service.
- Handles all guest and internal customer complaints and inquiries courteously and efficiently.
- Maintains positive guest and colleague interactions and relationships.Personnel
- Assists in the recruitment and selection of all Finance employees.
- Ensures that hotel guidelines are adhered to when recruiting.
- Oversees the punctuality and appearance of all Finance employees.
- Plans and implements effective training programs for employees.Other Duties
- Is knowledgeable in statutory legislation in taxes, Forex, employee, and industrial relations.
- Exercises responsible management and behavior at all times.
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