.Your candidacy is currently being considered for a requisition for an Alight Inc group company. As you may be aware, Alight has announced intent to divest its Payroll & Professional Services business to HIG Capital. After the transaction closes, this position will be aligned to the new Payroll & Professional Services owned by HIG Capital ('Divested Group'). By applying for this position which will be with the Divested Group company, you understand and agree to the information you submitted for your application with Alight being shared with the Divested Group company. In addition, if you are made an offer of employment, it will be contingent on your undergoing and successfully completing a background check consistent with the Divested Group company employment policies.The RoleAs part of our Global Project Operations Team supporting deployment of HR Information Systems to large and medium size organizations, the Project Coordinator's primary responsibility is assisting project managers (PMs) with day to day responsibilities of project oversight and administration. Likely tasks will include internal and external status reporting, managing tools access, meeting scheduling, maintaining plans, ensuring project financials including time recording as well as invoicing review and preparing project management materials for PMs to review, complete, and submit. At portfolio level, the Project Coordinator will support efficient portfolio operations by assisting in production of Management Information, supporting consistent use of methodology, helping to improve the PMO toolset and updating process guides/standard operating procedures.ResponsibilitiesAssigned to multiple projects concurrently, supporting Project Management activities:Use methodology guidelines and templates to ensure projects consistently adhere to good governance and best practice.During Project Setup:Manage creation and access to project tools, templates and document storage e.G. Smartsheet, MoveIt, SharePoint.Setup and maintain project information within relevant tools, e.G. contact lists, org charts, project dates.Support the PM in the smooth running of the project during its lifecycle:Follow up on project actions, risks, issues.Support client and internal Alight status reporting.Monitor time tracking and project financial position with regular updates to PM.Support the PM in maintaining project plans and resource forecasts.Support smooth operation of project financial processes such as monthly reporting, change requests and invoicing.Support project team members use of project tools including Smartsheet, MoveIt, SharePoint.On project completion, support the PM to close the project, archive project tools and documents.Depending on assignment:Support the PM in drafting project management deliverables such as Kick Off decks, Stage Sign-Offs, documentation of Lessons Learned.Assist the PM in scheduling meetings and taking notes/actions
