Company Description Kaplan Language Group (KLG) is a reliable and respected leader in the language travel industry, that provides high-quality, language-travel programs across the world. The group consists of some of the biggest names in educational language tourism: Alpadia Language Schools, ESL Languages, and Kaplan International Languages. With more than 130 combined years of experience and thousands of happy and satisfied alumni – KLG is a reliable and respected leader in the language travel industry.
KLG offers a wide range of language and cultural programs in more than 100 countries across the world, allowing students to embark on a unique, life-changing journey specifically tailored to them.
Job Description We are seeking a detail-oriented and proactive HR Admin specialist to join our dynamic team providing HR payroll administrative support.
Main tasks: Ensure that documentation and records are kept up to date and in order. Give accurate information for requests from staff or managers about payroll or legal issues. Ensure that Workday is updated in line with payroll changes (maternity leave, unpaid leave, etc.). Ensure compliance with the labor laws of our different countries (data protection, labor laws, collective agreements, etc.) and conduct research (e.g., salary benchmarks, legal information, etc.). Support the International Payroll Manager in different HR projects and tasks. Follow up on extra hours and days of holiday in alignment with our internal policies (monthly check, reminders to managers, etc.). Provide work certificates for employees when needed. Manage interns and their agreements with universities or study centers. Prepare the necessary documents for employees: contracts, extensions, transformations, leaves of absence. Support health & safety documents and tasks when required, being in contact with the managers of the different locations. Run recurring and/or ad-hoc reports, ensuring data accuracy and relevance for stakeholders using Excel and Workday data. Manage ticket restaurant cards: creation of new cards and be the point of contact for all issues for the countries implemented. Be part of the GDPR & Compliance team, acting as the point of contact for GDPR projects and tasks related to our employees. Act as a Workday administrator, updating new features when required. Participate in other HR projects with a generalist approach. Qualifications About You: To be considered for the role, you will need the following: Education Bachelor's degree in labor relations/business or a similar relevant field. HR diploma is a plus. Professional experience and skills At least 2 years of experience in HR administration is essential. Proficient use of Excel (test will be done during the interview process). Experience in Workday as an administrator (test will be done during the interview process). Knowledge and experience in other HR areas with an interest in participating in various HR projects and tasks. Outstanding time management and organizational ability with great attention to detail. Soft skills Strong interpersonal (verbal and written) communication skills. High ethical standards to manage confidential information. Ability and interest to multitask. Very organized person. Language skills English: Fluent. Spanish: Fluent. French, German, or Italian: A big plus. Additional Information What we offer you: The opportunity to develop your skills in an international environment, in the exciting field of language travel. A young and dynamic work atmosphere. An environment where corporate ethics and sustainable development matter. Place of work: Barcelona city (Hybrid working policy after training period).
Start date: ASAP.
Type of contract: Permanent contract (6 months trial period).
Activity rate: Full time.
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