.Who we areAizon is an AI software provider that transforms manufacturing operations using advanced analytics, artificial intelligence, and other smart factory technologies.
Our mission is to improve global health in order to change patients' lives.
We aim to do that by optimizing the way medicines are manufactured so that pharma and biotech companies can provide patients worldwide with the right medicine at the right time and at the right price.
We are based in thriving San Francisco and sunny Barcelona, with customers and partners spanning the globe.
We are looking for new team members who share our values: trust, customer-centricity, innovation, integrity, collaboration, and passion.
We are embarking on an important journey,working to contribute to something impactful and new in the Life Sciences industry!The Position Office ManagerReporting to the Director of People and Organizational Development in our Barcelona office.
We are looking for a dynamic and autonomous HR Assistant & Office Manager ready to manage our HR Operations and office proactively and professionally.
Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, taking proper inventory, managing business trips, and supervising our office staff to ensure maximum comfort and support the People Operations function.Responsibilities Administrative supportSupport the People Operations and Finance Department for administrative tasks.Review and coordinate invoices payments and employees expenses with the Finance Department.Manage our company credit cards expenses.Coordinate offices' activities to ensure maximum efficiency: help teams with booking travels, accommodation, etc., using TravelPerk.Organize and maintain paper or electronic documentation.Workplace coordinationEnsure that the Barcelona office is a well-kept space with an inspiring working atmosphere.Responsible for the facility's day-to-day operations (such as distributing access keys and back-up to security access cards, etc.
).Reception, greeting and supporting of visitors.Preparation and receipt of parcels services.Screening calls and taking messages when necessary.Maintain a safe and secure working environment.Coordinate and control Covid-19 measures accomplishment and maximum capacity in the office.Supervision of the cleaning service and the state maintenance of the office.Purchasing office supplies, consumables, equipment and maintaining proper stock levels.Manage contract and price negotiations with office vendors, and service providers.Purchase, order, and stock office snacks/beverages.Meeting room preparation.Cater for the office and for events including meetings, and partner events (prepare coffee, order food for kitchen/meetings/conferences/managers when needed).Employee Engagement & HRAs part of the People Operations Team, act as an important vector of company values and culture.Own the organization of a large number of employee activities