OVERALL JOB PURPOSE
Coordinates a team of Account Managers and Payroll officers. Review the information that is generated in their team before being sent to clients/managers. Prepares Added Value Reports and provides answers to the clients as Key contact.
KEY ACCOUNTABILITIES
Manages own client portfolio: handles and coordinates all necessary actions regarding labor and payroll processes for the portfolio clients. Coordinates and ensures the incorporation of new companies; assists on set-up, handing over of companies files, etc.
Ensures procedures are followed and deadlines met within the team and reports any incidents to this respect to Supervisors.
Distributes the workload between the Team's Account Managers.
Reviews team's output prior to being sent to third parties.
Assists the Payroll Supervisor with the coordination of the Department.
Ensures that Client files and records are kept in due form in accordance with local laws and regulations and ensures the proper maintenance of registers (Commercial Register filings, Shareholders Register, Minutes Books, and Contracts books) as required by the Regulator, the Company's Board, and TMF Group.
Co-Responsible (together with Supervisor/MD/HR) for recruiting, managing, coaching, and developing his team to ensure that the defined objectives are met; accountable for ensuring that team appraisals are conducted and objectives set in a timely and objective manner.
Commercial awareness: establishes meetings with feeders, attends conferences and events. Preparation and coordination of Service Proposals to feeders/potential clients.
Maintains a high level of technical and legal skills, and transfers knowledge to the team of payroll Officers.
Ensures that appropriate responses and actions related to clients are taken with respect to requests for information from Public Administrations (Tax Authorities, Social Security, others).
Develops, transfers, and maintains knowledge of all the team's client portfolio.
Develops and maintains supporting and control worksheets to support HR & payroll control processes.
Prevents and solves problems for all clients in the team's portfolio, in coordination with the HR & Payroll supervisor.
Organizes team meetings.
Supervises and distributes work to the Account Managers/Officers within the team. Ensures adequate workload. Reports to Supervisor of the Department.
Responsible for the maintenance of client's payroll accounts.
Reviews and processes payroll data.
Researches and resolves payroll-related issues of clients in coordination with legal/labour advisors.
Responds to inquiries regarding payroll transactions.
Monitors all monthly, quarterly, and annual payroll deadlines using the defined tools.
Reviews and coordinates social security and tax filings to meet required deadlines according to Spanish legislation.
Assists the Payroll Supervisor in the set-up and implementation of new clients.
Responsible for Debt Collection. Controls the invoice procedure regarding different clients and ensures that time writing is correctly recorded. Ensures correct input about the client to the internal accounting team.
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