About LEWISThe company is an integrated communications agency that has gone from start-up to multi-national in a little over two decades. The company now ranks in the top 40 agencies worldwide with 24 offices and 700+. Its success is due to a combination of factors: talented people delivering award-winning campaigns; expanding client relationships into new markets or services; making strategic acquisitions. Its people, agency, and campaigns have won many prestigious awards in the last 18 months including Cannes Lions, Holmes Report, ICCO, PRCA. Central to the growth has been the policy of reinvestment, with the majority of profits returning to the company to propel development.This is possible because the company is independently owned. TEAM LEWIS has four offices in the Southern Europe (SE) region based in Milan, Madrid, Barcelona, and Lisbon. We are looking for a full-time Senior Finance Executive Southern Europe to join our team.Purpose of the roleAs Senior Finance Executive, you will deal on a daily basis with all the tasks involved in running a correct business administration. You will provide effective and efficient Finance support to the Southern Europe offices of TEAM LEWIS (Italy, Spain, and Portugal), delivering a high level of service and advice consistent with company and legal requirements. Also, you will work closely with the Global Finance team based in London (our Headquarters), Germany, France, and Benelux.Key responsibilitiesTreasury and Cash Management- Monitors cash balances and highlights fluctuations to the Finance Manager- Posts all incoming and outgoing cash for SE onto the internal system (Netsuite)- Reconciles regional bank accounts to the internal system (Netsuite)- Ensures sufficient funds are available for payment of suppliers, taxes, and monthly payroll- Prepares and circulates fortnightly cash flow forecasting reports- Be a key point of contact for all regional cash queriesAccounts Payable- Obtains approval for purchase/supplier invoices and posts these onto the internal system- Reviews the purchase ledger regularly and chases missing AP invoices- Ensures timely payments are made to suppliers within credit terms each month- Ensures supplier ledgers are fully reconciled on the internal system (Netsuite)- Maintains and updates supplier ledgers with bank details regularly- Reviews regional SE staff expenses and processes payment- Reconciles and posts regional credit cards onto the internal system (Netsuite) each month- Assists with supplier qualification/procurement exercises- Be a key point of contact for all regional accounts payable queriesAccounts Receivable- Reviews and updates billing schedules- Reviews AR invoices for the region- Ensures customer ledgers are fully reconciled on the internal system (Netsuite)- Chases overdue debts timeously and reports concerning debts to the Finance team and Office Heads- Runs and circulates fortnightly debt report with commentary- Be a key point of contact for all regional sales invoice queriesFinance Administration- Assists in the year-end audit process- Completes month-end process for the region, to include ticking in and variance reports for the region- Reconciles balance sheet accounts on a monthly basis- Prepares quarterly VAT returns on a timely basis and liaises with our advisors to ensure payments are made on time- Updates and maintains Global Finance SharePoint- Corrects inter-company errors within the internal system related to regional transactionsAbout you- Three to four years of accounting experience- Experience of all core accounting processes (raising supplier invoices, credit control, accounts payable, banking, cashbook, reconciliations)- High English written and oral communication skills are essential- IT literate with a good working knowledge of Microsoft Excel- Knowledge of Netsuite is a plus- Ready to work with international teams, based in different officesThis job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.TEAM LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment, and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that TEAM LEWIS is a place where everyone can thrive.
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