The purpose of this job is to support the Leadership Team in all administrative matters, including calendar and inbox management, meeting and conference call facilitation, Travel & Expenses, and preparation of correspondence, PowerPoint and Excel presentations.
Also, the Executive Assistant will coordinate the organization of Events in the office for Biogen Employees, and also external meetings.
What you'll do
Organization of meetings, catering, conference calls, and travel logistics (hotel, transportation, transfers)
Preparation of documents, reports, and presentations
Translation of documents
Communication with internal and external customers
Leadership Team Expense reports and own expenses
Leadership Team travel booking through an agency
Arrange LT meetings and help with Outlook calendar
Event Planning
Management and updating of physical and electronic files
Ad-hoc support to other departments and affiliates in translations, logistics or processes
Contract & Purchase order management
Cross-functional teamwork within the affiliate and international offices
Work in an assistant pool and ad-hoc backup support to other Assistants
Planning to optimize Manager's time & resources and meet deadlines
Qualifications Who you are
You are a dynamic and self-motivated person with good relationship-building skills who is used to working in an international environment at top management level. You are a flexible and highly organized person, willing to work in a cross-functional environment.
Required Skills
Bachelor's Degree or Commercial Education
A minimum of 5 years of experience in a similar role
Strong verbal and written communication abilities (fluency in English is a prerequisite)
Excellent interpersonal skills and strong team orientation
Exceptional organizational skills with a demonstrated ability to work in an accurate manner when under pressure
High-level proficiency with MS Office, especially PowerPoint and Excel
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