Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
AECOM is looking to hire an Administrative Assistant to be based in Madrid. This person will provide support to Buildings and Places Business Line in Spain. This position is based in Madrid and requires a full-time dedication. We enjoy flexible working hours and some days of remote working per week. The role is ideal for you if you are a person with excellent interpersonal skills and you enjoy working in a fast-paced environment.
RESPONSIBILITIES:
Work includes the following functions:
Prepares or proofs correspondence, forms, spreadsheets, or documents.Is responsible for invoicing and subcontract's management.Supports the preparation and register of bidding documents using client's platforms.Supports the onboarding of new team members, in coordination with other departments.Manages and maintains Director's calendar in Microsoft Outlook, coordinating schedules and room's booking.Coordinates webcasts, conferences and/or events including meeting room reservations and logistics, and preparing meeting materials, in collaboration with other departments.Meets regularly with the Business Line Director to review status of projects/agenda; plan key events, meetings and upcoming travel; and prioritize open action items.Interacts and communicates with all levels within the company.Manages confidential information as needed.Identifies opportunities for process improvement and recommends initiatives related to general business administration.Performs other related duties as assigned. Qualifications
We are looking to hire a professional with demonstrated excellent verbal and written communication skills in English and Spanish, both of them are essential. A professional with previous experience in providing administrative support in similar companies. Advance user with Microsoft Word, Excel, Outlook, and PowerPoint. Familiar with "Plataforma de Contratación del Estado" and other contract management software. Familiar with a variety of the field's concepts, practices, and procedures. Able to interacts with many team members and other teams within the company. Flexible to adapt to multiple and changing demands. Demonstrated experience managing confidential information. Comfortable within international and multicultural contexts.
Additional Information About AECOM
AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too. Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. All your information will be kept confidential according to EEO guidelines.
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