DescriptionISP Head of Administration Role ProfilePurpose of RoleThe Head of Administration has responsibility for all aspects of the school's finances including payroll, accounting, financial reporting, and administration management.
Working with staff from across all departments of the School, the HoA will be expected to ensure accurate accounting and reporting for both internal and external purposes.
Implementing the appropriate financial controls is also an important element of this role.ReportingThis role reports directly (solid line) into the Head of the school.
This role reports functionally (dotted line) into the Regional Finance Director.
This role is a member of the School Senior Leadership Team.SupervisionThis role directly supervises (solid line) the school administration resources.Key StakeholdersRegional Finance TeamRegional HR TeamAll School StaffISP PrinciplesBegin with our children and students.
Our children and students are at the heart of what we do.
Simply, their success is our success.
Wellbeing and safety are both essential for learners and learning.
Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.Treat everyone with care and respect.
We look after one another, embrace similarities and differences and promote the well-being of self and others.Learn continuously.
Getting better is what drives us.
We positively engage with personal and professional development and school improvement.Key ResponsibilitiesPolicy/Strategic direction and development: Assist the Head of School in translating the vision for the school into agreed objectives and operational and business plans, in line with ISP planning cycles, taking lead responsibility for specific areas as determined by the Head of School from time to time.Plan the budgeting strategy and process to achieve desired outcomes in accordance with the School Development Plan.Take responsibility for all the school's financial affairs in collaboration with the Head of School and ISP.Take the lead in ensuring that school policies and strategies are reflected in all support services for which responsible.Leadership management: Provide strategic leadership for the school's support services, creating and maintaining effective arrangements to recruit, induct, develop, deploy, motivate, and appraise staff to ensure that they have clear expectations of their roles, and that high performance standards are achieved and maintained.Foster a service oriented, 'can do' approach and a culture of support within teams, ensuring that there are mutually supportive working relationships between academic and support staff.Determine performance standards and monitor performance in accordance with the ISP performance management, conducting Annual Review interviews with direct reports.Ensure compliance with all regulations relating to health and safety, including fire, discrimination, licensing regulations and child protection regulations.Management of resources in collaboration with the Head of School and/or Head of HR in bigger schools.Finance accounting: Ensure that ISPs financial accounting policies and procedures are properly implemented, that adequate controls and records are maintained, that all expenditure delegated by ISP to the school is properly controlled in relation to the approved budget, and that any problems are brought immediately to the attention of the Head of School.Identify future resourcing needs and aspirations for the services for which the post-holder is responsible, for consideration in the school budget planning process.Coordinate the preparation of annual budgets, periodic forecasts and monthly and termly actual results as required by ISP and the Head of School.Prepare and present accurate and timely financial management information to the Head of School, ISP, as required, to support planning and management decision-making.Ensure, in consultation with the Head of School, that an organized purchasing system is in place for all teaching materials, furniture, equipment, supplies and services to ensure value for money is obtained, and best use is made of resources, including negotiating agreements with suppliers.Explore potential new income streams which are supportive of the ethos of the school and prepare proposals for consideration by the SLT.Support the Head of School in the preparation and presentation of Business Cases for major capital expenditure and other major projects.Oversee the collection of all fees and related income.Estates management (Maintenance Property): Co-ordinate implementation of the school's accommodation strategy to ensure the best possible environment for teaching and learning and effective use of premises.
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