THE OPPORTUNITY: Medialab are the UK's leading independent media planning, buying and data agency.
As we continue our incredible growth story, we want to ensure we have the ability to scale seamlessly while maintaining the core values that have guided us so far.
Reporting into the Chief Operating Officer and co-founder, the Director of Operations will be responsible for developing and implementing operational processes that drive efficiency, cost-effectiveness and quality across Medialab to ensure we have best in class and future-facing systems and processes that reflect the brilliant work we do for our clients.
KEY RESPONSIBILITIES: Process/'Systemology': Evaluate existing processes within the business, identify gaps and ensure consistent use across Medialab to provide efficiency and scalability.
Encourage a culture of continuous improvement and identify bottlenecks.
Client Operations Efficiency: Work with the Client Managing Directors to ensure client operational efficiency within the team and smooth running of recently embedded revised team structure.
Collaborate with Finance to make month-end billing process more efficient and better use of current media trading/invoicing platform.
Conduct a Medialab Services audit – reviewing what we offer, identifying gaps, and maximizing organic growth across channels and services.
Manage contract processes within client teams to ensure Scopes of Work and SLAs are reflective of agreements; review contract renewal processes for proactive client conversations.
AI: Drive change within the business to ensure the efficiencies of AI are realized.
Collaborate with internal teams to identify where AI can be best applied, enabling teams to work more efficiently and transform processes.
Office Management: Oversee the Office Manager to ensure a productive and welcoming workspace for our team and clients.
Internal systems/Communications: Evaluate existing systems and tools to ensure they meet Medialab's current and future needs.
Streamline internal communication platforms to enhance collaboration and drive efficiency.
Communicate and embed Medialab's Golden Rules to promote efficient and productive working practices.
Information Technology: Manage the relationship with our external Master Service Provider to monitor effectiveness, manage risk, and oversee information security compliance.
Assess future needs for continuous improvement.
Sustainability: Ensure the ESG/Sustainability Lead drives change within Medialab regarding internal emissions and the impact of client work.
Embed ESG initiatives into operational processes and strategy.
SKILLS & EXPERIENCE: Significant relevant experience in an operational leadership role with a track record of implementing and managing processes and efficiencies.
Proactive with a drive for change, able to anticipate future needs to enable growth.
Data-driven with strong analytical and problem-solving skills, focusing on continuous improvement and operational excellence.
Experience with project management methodologies and tools to drive effective delivery.
Commercial acumen to manage budgets, identify cost efficiencies, and maximize resources.
Strong communication, interpersonal, and management skills, fostering a collaborative team environment.
Broad knowledge of IT/information security, systems, tools, and technology, with a curiosity for effective AI implementation.
Able to manage senior relationships and report at the Board level.
Ability to work independently and manage multiple projects and tasks.
WHAT TO EXPECT FROM US: Working at Medialab comes with lots of perks including a competitive salary package, pension, season ticket loans, cycle to work scheme, weekly social events, and big summer/end-of-year parties.
We offer additional incentives to make life at Medialab even more rewarding: 25 days holiday (plus office closure between Christmas and New Year) Birthday day off Mental Health Awareness Day off Holiday buying scheme Hybrid working between office and home Flexi-hours Work abroad scheme Private Medical Insurance Health Cash Plan Life Assurance Discounted Gym Membership & Retail discounts Quarterly reviews to enhance career progression Professional development and training - CPD Platinum accreditation by the IPA Internal mentoring programme Membership to Bloom and bespoke mentorship for female talent A long weekend/week away at Medialab's expense for long service Charity volunteering days fully paid Free access to Health and Wellbeing Apps Free professional counselling Access to Mental Health Allies Industry-leading enhanced parental leave pay for new parents WHO WE ARE: Medialab is the UK's leading independent media agency and one of the fastest-growing.
We're a media agency that's made differently: purpose-led, data-driven, founder-run, and proudly independent.
Our independence allows us to focus 100% on securing success for our clients and our brilliant people.
We work with a wide variety of clients including SunLife, Standard Life, Laithwaites Wine, EMMA, Save the Children, Mind, Guide Dogs, Alzheimer's Society, RNLI, and Clearscore.
We're a diverse team of 150 people (and growing), based near Oxford Circus.
Our people-first, purpose-driven culture has been key to our success.
We commit to creating a sustainable future through our partnership with FuturePlus and foster a diverse and inclusive culture through various DEI Communities to drive real change.
We offer a supportive environment for working parents, carers, those who are (peri)menopausal, and anyone else who needs it, along with flexible working opportunities from day one.
Our entrepreneurial spirit means success is rewarded, and there are no limits to what you can achieve, as our employees agree, supporting our place in Campaign's 'Best Places to Work' for 4 years in a row, and we recently won Silver in Campaign's Agency of the Year Awards.
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