At Vertiv, we build products that keep critical technologies running 24/7. We are proud we were the first to protect mainframes with precision cooling systems. We help some of the largest names in the industry bring new capacity online faster and at a lower cost when search and social media increased demand for storage and computing. Our portfolio spans power, thermal and infrastructure management products, software and solutions, and is complemented by a network of nearly 250 service centers worldwide.
We are now looking for a Contracts Manager & General Admin to join our team in Madrid, Spain.
The Contract Management & General Administration person is accountable to act as Contract Management responsible, interface for Contract issues and General Administration support as required and combined in a single role.
RESPONSIBILITIES:
Contract Management:
Support to Sales & Operational departments about the Customer's Financial information and Contractual terms and conditions – First point of contact.
Provide the documentation required for Contracts formalization and taking part on Auctions.
Interface with the Customers for any special requirement such as Bank guarantees or Surety Bonds.
Control and custody of all contract & deeds signed on behalf of the company, keeping the database updated.
Insurance policy management: interface with the broker for incidents, claim formalization and follow up.
General Administration:
Keep updated all the Company's recurrent documentation and information required by the different administrative internal departments: Sales, Operations or Collections – First point of contact.
Support to the externalized accounting department to handle, when required, the Customer & Vendor's invoices and payments.
Customer Cheque payment custody, signature collection and bank delivery.
Deal with the financial post:
Sending, when required, the Customer's invoices and legal communications.
Receiving & scanning to share, accordingly, the Customer's payments notifications, Vendors invoices and local authorities' notifications.
Travel & Expenses process coordinator: Company credit cards, Business Expenses reporting tool and Hotel and Transportation booking platform.
Answer to official mandatory questionnaires (national statistics).
Control and follow up of bank guarantees, deposits, and surety bonds to recover them at expiration date.
Interface with the local Banks.
Other general administration tasks.
QUALIFICATIONS:
Ideally, Academic Degree in Business & Administration or Law Degree. Alternatively, Secondary Technical School in Administration.
Language skills: Fluent in English.
Minimum 3 years of experience in contract management area.
Accounting/Finance Knowledge.
COMPETENCIES & ATTITUDES:
Business oriented.
Flexible attitude to activities outside specific job function.
Capacity to set priorities and maintain high quality standards.
Ability to operate autonomously, self-disciplined.
Motivated, reliable, and able to work under stress.
Collaboration, team player.
Proactive and resolutive.
Efficient communication.
High integrity.
Good knowledge about MS Office package.
If YOU are the person we are looking for, feel free to apply and let's start drafting your future career in a healthy and growing environment!
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