Location: Barcelona, Spain
Job reference: R-210512
Date posted: 10/09/2024
Position Summary
Alexion is strengthening its' Finance team to manage sustained growth of the core Commercial indications and expansion of activities within R&D. This position will report into the Iberia Finance Lead, Spain.
The Credit Manager & Finance Support position will have a broad range of responsibilities, including oversight of Order to cash, Req to pay, Treasury and other finance projects. The key responsibilities for this individual will be in the following areas – 1) Order to cash (OTC), 2) Req to pay (RTP) and 3) Treasury.& Tax.
This position requires teamwork and strong communication skills with the ability to work with other members of the finance team and across the organization (GFS, XTERNA, global functions, assistants, market access team, other finance members, tax authorities, auditors, etc).
PRINCIPAL RESPONSABILITIES
- Order to Cash :
- Reconciliation, monitoring and claiming pending customer items, informing SAP of their situation, and identifying incidents from Spain and Portugal.
- Partner with Global order to cash to resolve an issue or provide key answers in order to have a clean AR sub-ledger.
- Work on recoverability plan for open oldest debts.
- Support the AR Spain and Portugal mailbox & treat all the requests from the customers,
- Partner with customer service team along the process of invoices classification
- Send the invoices using SAP transactions & follow-up in Edicom platform to see if the invoices have been properly sent to the customer & treat the exceptions/errors.
- Manual and electronic billing of sales invoices to clients, shipping and filing.
- Invoicing of SAS counter delivery notes (RECADEV).
- Carrying out visits to clients that are necessary to ensure the quality of the debt.
- Identification of collections from SP clients requested by Genpac.
- Identification and information on collections from clients received at the bank (PT).
- Preparation and management of judicial procedures for debt and/or interest claims.
- Creation of Write off and necessary refunds (via internal form).
- Ensure that the financial conditions of the customer master are correct.
- Calculation and validation of quarter credit notes related to product price adjustment (Portugal) related to P&R conditions.
- Prepare the Credit summary of the month for Dublin (DSO evolution, risk etc) and internal debt status reports, also for Market Access team.
- Ensure that the financial conditions of the SAP customer master file are correct.
- Requisition to Pay:
- Management of recurring invoices and distribution of expenses by CC.
- Approval and accounting of supplier invoices in Coupa.
- Attention to supplier claims and incident management.
- Creation of necessary cross charges and reclass.
- Help on resolving issue on "e-payables" status by partnering with Genpac team and proactively work to close the open issues.
- Treasury & Tax
- Conciliation and monthly reporting of the local banks (3) of SP and PT.
- Make all weekly necessary payments from the local PT bank (vendors and taxes payments)
- Support the market access team for the public tender's bank guarantees documentation.
- Request, monitoring and control of economic guarantees of local banks (2) of SP and recover them when are cancelled.
- Make monthly sales statements to Infarmed (0,4) and quarter Modelo 28 (Portugal).
- Monthly SAF-T reporting for PT (VAT declaration).
- Coordination CIT with Astra Zeneca
- Payment of clinical trial taxes to Agencia del Medicamento as per request from Clinical Operations department.
- Payment of other local taxes -IRFP, IVA, SS, IAE, SIGRE, etc-.
- Other Projects & finance support:
- SII reporting for SP.
- Management of official notifications in Government platforms
- Audit – internal & external- support.
- Support of local SOP creation and update
- Participate in all projects and implementations in the area. For example, electronic invoicing, AZ integration projects
The incumbent may be asked to perform other function-related activities in addition to the above-mentioned responsibilities as reasonably required by business needs.
Education and qualifications
- Minimum of 5 years' experience in credit collection/finance administration role
- Strong knowledge of SAP, Coupa and Ediwin is a plus
- Advanced skills in Microsoft Excel, Power Point
- Detail-oriented
- Excellent communication skills (verbally and in writing) and ability to translate analysis for various stakeholders.
- Strong communication skills with the ability to work with other members of the finance team and across the organization
- Flexibility and ability to adapt to changing conditions
- Self-starter who demonstrates energy and enthusiasm, bringing a positive can-do approach to all challenges
- Fluency in English both written and oral mandatory
Competencies
- Integrity and Trust
- Problem solving
- Drive for Results
Reporting
Reports to the Iberia Finance Lead
Astra Zeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.