Call 29-2024-1 General Administrator Administration · Cttc · Hybrid Remote

Who are we looking for?The CTTC is looking for a General Administrator who is responsible for the administrative direction of the foundation. Reporting directly to the Director and working closely with the Direction Unit, the General Administrator will ensure that all administrative processes are executed efficiently and effectively, supporting the organization's broader research and strategic objectives. This position is crucial for ensuring that operational functions align with the foundation's goals and vision, providing the Director and research leadership with the necessary support to focus on research priorities.The General Administrator will work collaboratively with a 25-member administrative team, managing key functions such as HR, economic management, project management, legal, logistics, and IT. This position is expected to act as the executive officer for all non-research operations while maintaining close alignment with the strategic direction set by the Director and the Direction Unit.Position Description: Key ResponsibilitiesStrategic and Operational LeadershipCollaborate with the Director to translate strategic decisions into operational plans and actions.Evaluate and communicate the administrative, legal, and financial implications of decisions to support informed leadership.Develop and implement policies and procedures to optimize operational efficiency and compliance.Knowledge and familiarity with the Spanish and Catalan administration.The General Administrator depends hierarchically on CTTC Director.Financial and EconomicGet the responsibility of the financial and economic operations of the foundation.Oversee the preparation and management of CTTC's annual budget, accounts and regular reports, ensuring accountability and reporting to the Board of Trustees.Manage treasury functions, grant administration, and financial reporting, maintaining transparency and compliance.Implement robust financial controls and risk management strategies.Legal and ComplianceServe as the signatory authority for all decisions with administrative, legal, and economic impact.Ensure compliance with all legal, fiscal, project, labor, and public-sector regulations.Oversee all tenders prepared by the institution, acting as the contracting authority of CTTC.Human ResourcesResponsible for the HR management, ensuring compliance with labor laws and fostering best practices in recruitment, retention, and professional development.Support initiatives to improve workplace climate and employee satisfaction across all teams.Project ManagementSupervise administrative support for research projects, ensuring compliance with funding requirements.Oversee grant management processes, ensuring timely submissions and effective coordination between research teams and administrative staff.Administrative and Team ManagementLead a multidisciplinary administrative team, covering finance, HR, project management, legal, IT, and logistics.Lead the dialogue between administration and CTTC Direction.Drive efficiency and continuous improvement in administrative processes to support CTTC's mission.Ensure alignment of administrative resources with institutional priorities.Asset and Facility ManagementManage CTTC's tangible and intangible assets, including facilities, equipment, and IT infrastructure.Oversee the maintenance, optimization, and operational efficiency of CTTC's buildings.Supervise insurance policies and ensure appropriate coverage for all assets and operations.Develop and implement strategies to enhance energy efficiency and sustainability in building operations.What do we offer?We offer a senior management contract (contrato de alta dirección).Annual gross salary according to the profile of the candidate.Prospect start date: As soon as possible.We have great benefits for employees:Paid time off: vacation (33 working days per year), holidays, sick and parental leave and more.Up to 3 days of Telework per week (2 fixed + 1 upon request). Other requests may be studied to accommodate special needs.Flexible working hours for work-life balance.Tax-free optional benefits: restaurant ticket, nursery ticket, transport pass, private health insurance for employees and family.Career path promotion (either professional category and/or annual gross salary).Qualifications and ExperienceEducation: Degree in engineering, research, public administration, or related fields. Advanced qualifications in management or public administration are a plus.Experience: Substantial experience in public administration, project and research management, or a similar leadership role. Proven expertise in overseeing multidisciplinary teams and managing administrative functions in a research or academic organization.Merits: Those that support the different items of the Position description.Soft Skills: Strategic thinker with strong leadership and decision-making abilities. Deep understanding of public sector regulations and compliance requirements. Excellent organizational and interpersonal skills, with the ability to navigate complex environments. Candidates must demonstrate strong proficiency in English, Catalan, and Spanish, both written and verbal. Passion for her/his work.Even if you do not meet all the requirements, we encourage you to apply.The candidates' past performance but also future potential will be considered as criteria for selection.How to apply?All applications must include:A complete CV, outlining how the different items of the position description are met, and including the contact details of two potential references.Certificate of the degree(s).Cover letter stating the motivation and suitability of the candidate.*ONLY APPLICATIONS VIA WEB https://www.cttc.cat/talent/careers/job-openings/ WILL BE TAKEN INTO CONSIDERATION.* CVs and any other information gathered during this process will be handled confidentially.The Selection ProcessA selection committee of at least three members is formed to evaluate the candidates. The composition includes the Director and members of CTTC governance structure. The selection committee reviews all applications to ensure candidates meet the minimum professional criteria and eligibility requirements. Then the candidates are assessed using a weighted scoring system based on professional qualifications, experience and complementary merits. Finally, the shortlisted candidates are interviewed to further evaluate suitability for the role.After evaluation, the selection committee compiles a ranked shortlist of candidates based on the scoring and assessment outcomes. The Director, as part of the selection committee, reviews the shortlist and proposes the most suitable candidate for the position. A report is produced on the applications received and those that proceed to interview signed by the selection committee and a final report on the interviews and motivations of the selected candidate, and how the selection aligns with the approved criteria.The Director's proposed candidate is presented to the Board of Trustees, who are responsible for the final appointment. The Board can request further clarification or confirmation of the selection process to ensure the decision aligns with the principles of equality, merit, and transparency.The call closes on December 15th.Who are we?The Center Tecnològic de Telecomunicaciones de Catalunya (CTTC) is a non-profit public sector research institution dedicated to fundamental and applied research activities, focused mainly on technologies related to the physical, data link and network layers of communication systems and Geomatics.CTTC received the "HR Excellence in Research" award in 2015 from the European Commission and successfully passed into the Award Renewal phase in 2023. This is a recognition of the Institute's commitment to develop a Human Resources Strategy for Researchers (HRS4R), designed to bring the practices and procedures in line with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers (Charter and Code). Our institution's comprehensive analysis and HRS4R action plan meet all the requirements of progress and quality of our HR policies. CTTC promotes itself as a provider of a stimulating and favourable work environment for researchers.The CTTC is located in the beautiful Mediterranean Technological Park of Castelldefels, a science park that houses the Polytechnic University of Catalonia, research institutions, innovative companies and startups. The PMT-UPC is located 10 minutes' walk from the beach and the city center of Castelldefels, also close to childcare centers, public schools and the best international schools. It can be reached by car, train (RENFE) and various bus lines.We have 2 buildings on campus, with state-of-the-art facilities, comfortable work spaces, meeting rooms, and multipurpose spaces, as well as social spaces.The institute has a multicultural environment with more than 130 members (scientific, technical and administrative staff) from all over the world.CTTC offers and promotes a diverse and inclusive environment and welcomes applicants regardless of age, disability, gender, national origin, race, religion, or sexual orientation.The CTTC seeks to increase the presence of women in those areas where they are underrepresented and therefore explicitly encourages them to stand as candidates.It is also committed to increasing the number of people with disabilities in its workforce and therefore encourages their applications.
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