Overview:
Are you interested in joining a dynamic and international team of professionals to transform education? IE University is looking for an Assistant to support IE School of Architecture and Design, in the management of the day to day, of members of the Deans 'office, in particular the Vice-Dean, and full time directors, when needed.
This will involve acting as the point of contact with key internal stakeholders, handling requests and queries appropriately and managing diary, trips, administrative issues and schedule meetings and appointments for the people, the Assistant is helping.
The candidate will need excellent time management, attention to detail and communication skills.
Why IE University?
With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.
Our Purpose
At IE University, we foster positive change through education, research, and innovation.
As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.
Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.
Our People
At IE we are:
- People-driven
- Change Builders
- Autonomy Enthusiasts
- Communication Enthusiasts
- Knowledge Champions
We are looking for a person to join a full-time position in Madrid.
Responsibilities:
Your role as a Assistant will involve:
- Organizing meetings, events and business travel
- Arranging travel and accommodation.
- Organizing and maintaining diaries and making appointments.
- Managing external providers for events/conferences such as caterings, etc.
- Screening phone calls, enquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors.
- Effective business communication
- Dealing with incoming email and post on behalf of those who is assisting.
- Liaising with partners and stakeholders (Event organizers, lecturers, external guests, Other Schools Management, Faculty etc.), and other staff.
- Taking care of the internal communication.
- Developing or translating complex documents
- Managing databases and preparing proposals.
- Supporting School communications
- Producing/translating documents, briefing papers, reports and presentations.
- Word processing (MS Word) and Spreadsheets (MS Excel).
- Coordinate with other departments to ensure compliance with established policies.
- Submit and reconcile expense reports.
- Develop other projects in accordance with the department's needs.
The candidate will need excellent time management, attention to detail and communication skills.
Qualifications:
To thrive in this role, you should have:
- Bachelor´s Degree needed and a Master desirable
- Bilingual English and Spanish (written and oral), and a third language, preferable
- 3-5 years of experience in similar roles.
- The candidate will demonstrate solid communication and negotiation skills and ability to work under pressure.
- Excellent word processing and IT skills, including knowledge of a range of software packages.
- Good organizational and time management skills.
- The ability to research, analyze and present material clearly and concisely.
- Excellent interpersonal skills and attention to detail.
- Flexibility and adaptability to juggle a range of different tasks.
- Discretion and an understanding of confidentiality issues.
It's time to bring your best and make your mark.?Now the choice is yours!
If you want to be part of this educational revolution,?we invite you to apply and be part of our amazing team at IE University.
