.Administrative Coordinator - Public Affairs Spain - Madrid Public Affairs/Communications Regular Job Description At Gilead, we're creating a healthier world for all people.
For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe.
We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations.
Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader.
People Leaders are the cornerstone to the employee experience at Gilead and Kite.
As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations.
Join Gilead and help create possible, together.
The Role: The Public Affairs team is a critical function within Gilead Spain and Portugal, providing advice across internal and external communications, and patient advocacy.
This team works across all therapy areas, corporate reputation, social media and external engagement.
You will not only support the team on critical administrative tasks but own and implement our corporate giving initiatives across medical and community groups, along with strategic corporate communications.
This role is responsible for day-to-day implementation of Gilead's ongoing corporate giving initiatives, closely working with colleagues in Public Affairs (across the therapy areas) to execute in a timely and accurate fashion, with maximum impact on our partners.
You will also provide administrative leadership, support, and financial management of the Grants Committee (corporate giving), including the development of best practices and guidance to the entire affiliate.
Primary Responsibilities: Grants Committee Administrative oversight and management of all Public Affairs Grant and donations program Managing and liaising with all applicants from beginning to end of the process Working closely with Legal, Medical, and other colleagues to ensure alignment and the appropriate disclosures are made Financial oversight and management of the Grants Agreements, ensuring all administration, POs and GRC OpEx tracking/reporting Act as the first point of contact for external parties and potential applicants Ensure the Grants Committee website is up-to-date and relevant for applicants Team Admin and Finance Management Supporting the team on a variety of approval systems and processes, from contracting, to POs, to Veeva, etc