We are looking for a Document Controller to be based out of our offices in Madrid.Responsibilities:Implement and maintain document control processes and procedures.Manage the flow of documents in electronic form, e-correspondence, or on paper, ensuring proper format and addressees.Process incoming documentation, including registration in the e-Correspondence system, internal distribution, follow-up, and archiving.Process outgoing documentation, including transmittal of electronic or hard copies to IOCs, shareholders, suppliers, and other third parties.Ensure that controlled copies of final approved documents are distributed internally and externally to relevant stakeholders.Carry out general document control activities such as photocopying, scanning, numbering, and all other aspects related to document quality.Assist in the preparation, collation, and issue of reports and customer feedback as required.Monitor technical document reviews and approvals in accordance with the agreed schedule.Ensure the proper use of standardized forms and templates.Follow up on circulation forms issued for information or signature, tracking and filing all communication and approvals from shareholders.Ensure and maintain strict confidentiality of all work-related information, documents, and correspondence.Receive and process invoices from suppliers, liaise with Planning and Finance, and follow up on payment.Cover any operating areas when and where required without affecting business operations.Implement approved Department/Section policies, processes, systems, standards, and procedures to support the execution of the Department/Section's work programs in line with Company and International standards.Comply with all applicable legislation and legal regulations.Plan, supervise, and coordinate all activities in the assigned area to meet functional objectives.Train and develop assigned staff on relevant skills to become proficient on the job and deliver respective business objectives.Alert team members to issues of quality and risk.Assess own performance and take accountability for own actions, either directly or under supervision.Contribute to the team's effectiveness by reflecting on own and team activities and making suggestions on ways to improve and enhance the team's performance.Work effectively with individuals in other venues.Inform themselves of the relevant Quality, Environmental, Safety, and Occupational Health Policies, Manuals, and Procedures in place within Hill International, ensuring continued compliance with these requirements while employed by Hill.Perform other duties as assigned by the line manager/supervisor.Minimum Requirements:Diploma in Administration or equivalent.4 years of experience in administration and document control areas.Fluent in Spanish and English (role requires reading, understanding, and writing letters in both languages).Good communication skills with the ability to compose and explain complex issues concisely to different audiences.Ability to work under pressure.Excellent team working skills, motivated and productive attitude.Computer literate with the ability to prioritize and undertake a range of tasks with a positive, flexible attitude and willingness to learn.
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