.What you will do :Facility Management : Oversee the daily operations of the BCN HQ building including maintenance, cleaning, and other services. Develop and implement policies, procedures, and best practices. Conduct regular inspections and audits to ensure the facilities are maintained at high standards and proactively identify and address potential issues to deliver exceptional service allowing employees and leadership to enjoy the workplace without disruptions. You will work alongside Internal Comms to inform and engage employees in key messages critical for their use of the facilities.Environmental Governance : Develop and implement strategies to enhance sustainability and environmental performance of the hub portfolio, including energy management efforts, waste reduction programs, and sustainable practices. Tracking and reporting on environmental performance metrics will be involved, ensuring compliance with relevant regulations and standards and promoting initiatives that reduce the buildings and Hubs carbon footprint.Security Management : Develop and implement global security strategies and policies to ensure the protection of company assets, employees, and visitors in all company locations. Oversee the security service and the correct operation of all security systems (CCTV, access control systems, alarms). Plan, develop, and conduct security training programs for employees. Conduct risk assessments and implement mitigation measures.Team Management : Lead a Workplace Coordinator and a Receptionist who play a crucial role to provide a 7-star experience.Vendor Management : Build and maintain strong partnerships with reliable vendors. Own the relationship with vendors to ensure on-time and to specification delivery of projects as well as the day-to-day responsibilities from security to cleaning. This includes coordinating with vendors and contractors for repairs, renovations, and maintenance services and ensuring compliance with health, safety, and environmental regulations.Technical Service Coordination : Collaborate with our TechOps team to plan and support the implementation of technical services in our building. Align business continuity plans with them.Budget Management : Develop and manage the facilities and physical security budgets including operating costs and capital expenditures. Monitor expenses, identify cost-saving opportunities, and ensure cost-effective practices.Safety & Compliance : Work with Health & Safety to ensure the facility and services adhere to safety standards and regulations. Conduct regular inspections, maintain safety protocols, and ensure execution of onsite emergency response plans. Develop and manage emergency response and business continuity plans.Stakeholder Management : Communicate with Senior Leadership in our Barcelona HQ and in our hubs to understand their priorities, partner on key objectives, and keep them up to date on the progress of projects
