Job Purpose
Plan, coordinate, and control HR, administrative, and general services. Act as the coordinator/contact person between the local team, the Country Manager (CM), Barco NV headquarters, and external companies. Assist all parties by resolving and verifying various types of issues, from the most important to the least important.
Key Responsibilities Manage schedules and deadlinesSupport Personnel Management: payroll, expense reports, leave, sick leave, fuel, training, employment contracts, onboarding/departure of employees, point of contact for the team on these subjectsSupport Supplier Accounting Management: account opening, verification and follow-upVarious Administrative Tasks: purchasing supplies, handling mail, archiving, answering the phoneResponsible for the office: reception, maintenance, security, air conditioning maintenanceEnsure smooth and adequate information flow within the companyOrganize, improve, and maintain administrative proceduresImplement headquarters' procedures and directives locallyEnsure operations comply with policies and regulations Working Relationships Internal Country Manager: direct liaison with the CMLocal Team: main contact for the local team and communication to the local team on all administrative mattersCentral HR Team: main contact on HR-related issuesCentral Finance Team: main contact on financial matters External Suppliers: related to the Madrid office, payroll partner, training organizations. Specific Professional Knowledge Education Bac+2/+3 in administration management or equivalent Skills Fluent in English (B2/C1)Versatile profileGood knowledge of supplier accounting mechanismsKnowledge of office management procedures, department-specific policies, and legal rulesProficient user of MS OfficeAnalytical mind capable of problem-solvingAble to handle confidential data and subjects (HR, Suppliers...)Excellent organizational and multitasking skillsGood interpersonal skills and team spiritNegotiation skills
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