Position Overview
Job Title: Executive Assistant
Job Type: Permanent
Location: Philippines (Remote)
We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports.
The ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Position Responsibilities
The successful candidate will be enthusiastic, confident, and have a flexible approach to work. They should be able to demonstrate good organizational skills, including the ability to multi-task, prioritize work under pressure, and complete tasks within deadlines.
Essential Duties
Managing a complicated and busy schedule
Performing planning, logistics, and operations work
Provide comprehensive administrative support
Coordinate individual and group travel
Handle confidential and sensitive information with appropriate judgment and discretion
Providing administrative support in a variety of capacities including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence
Organize meetings and summits from start to finish
Phone call screening, correspondence, document preparation, bill payment, and record keeping
Various errands as needed
Create and maintain personal action items, to-do lists, and follow up and follow through proactively maintaining and providing status updates
Be comfortable with Chief of Staff level duties and/or Project Management
Be comfortable with procurement and/or logistics level duties
Candidate Qualifications
All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated.
Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred)
Excellent command of English
Excellent judgment handling confidential information with discretion
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Have a wired, high-speed internet connection (Download speed of 20Mbps+)
Compensation Details
Standard starting compensation is commensurate with experience.
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