HR AdministratorMadrid, Spain
DISCOVER your opportunityWhat will your essential responsibilities include?
As part of the HR team, the HR admin & payroll colleague's main mission is to:
Support all levels of HR locally with various operational tasks, partnering with HRBP and HR Community within the entity and transversally in the HR function.Work closely with HRIS and HR Operations function to deliver a variety of administrative tasks.Coordinate local payroll activities between AXA XL, payroll provider, and HR teams.The HR Admin & Payroll main activities are to:HR administrationGenerate and execute all reports or queries and provide summaries of data for use in analysis or decision making.Improve and maintain all HR perimeter reports.Validate output against systems.Follow established procedures for updating, validating, and correcting employee records or other related HR data.Prepare end-user documentation or training materials as needed.Manage all hiring and terminations processes.Handle all employee life cycle letters.Document, formalize and maintain up to date all local HR processes.Support in expatriate and international mobility management.Manage Time & Absence.Manage Benefits (Insurances, Pension Plan, Shareplan, etc).Oversee Compliance processes such as CBI and background checks.Implement, develop and/or follow up on HR policies: SmartWorking, I&D, Equality Plan, Remuneration Register, etc.Communicate data changes (cost centers, positions, managers changes).Provide support, guidance, and expertise to resolve queries from employees and other stakeholders.Payroll coordinationHandle any front office activities as needed as per local procedures in-force on time management, payroll, personal data, etc.Receive and validate payroll data.Prepare data inputs.Send data to Payroll provider for processing.Review, reconcile and approve vendor output reports.Liaise with finance for the booking of various payments.Share Sick note, Maternity notes, and the termination note for authority filing.Manage the new hire template to register with payroll vendor and regulatory authorities.Process and distribute on and off cycle information.Coordinate payroll activities and stakeholders.Labor relationsApplication and interpretation of the collective bargaining agreement, labor regulations, and internal policies on labor relations.Prepare reporting and data to be presented to unions.Prepare all documents for individual agreements and settlements.Support dialogue with Labor Counsel.This position reports to Head of HR Iberia.
SHARE your talentWe're looking for someone who has these qualifications and skills:
Several years of experience in HR administration or proven knowledge in HR Admin topics.Native/fluent Spanish with a good knowledge of English, written and spoken.Knowledge of any HR tool will be recommended (e.g., Oracle, SAP).Proficiency level of Excel.Good command of PPT.Time management skills.Team working.Agility & ability to learn.
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