We are looking for a Program Management Officer to provide services to one of our clients, a multinational pharmaceutical company.
TASKS / RESPONSIBILITIES: Integrated Planning and Monitoring: Responsible for the comprehensive planning and monitoring of the program and its projects, creating a master Integrated Program Plan.
Dependency and Resource Management: Identifies inter-project dependencies and creates a Resource Plan detailing roles and responsibilities.
Continuous Plan Updates: Regularly updates the program plan based on changes in project planning.
Financial Management Support: Assists in all aspects of Program Financial Management, including budget setting, tracking actuals and forecasts, and working with the Financial Controller.
Vendor and Contract Management: Initiates the Vendor Contract approval process and manages accruals and year-end provisioning.
Documentation and Proposal Contributions: Contributes to planning documentation, including the Program Contract, Business Case, and ensures informed Business Case and Integrated Plan.
Project Contract Drafting: Drafts Project Contracts and collaborates with Project Managers to align contracts with plans.
Document Management: Manages the program's documentation, including version control and access management on Shareroom sites.
Meeting Coordination and Reporting: Organizes planning, status, and Steering Committee meetings, taking minutes and ensuring action items and decisions are tracked.
Risk and Issue Management: Maintains the program's Risk Register, administers the Action/Issue Log, and escalates issues as needed, ensuring portfolio reports are accurate and up-to-date.
What will make you successful in this role?
Planning: Ability to create and monitor complex integrated program plans, ensuring dependencies are identified and effectively managed.
Risk Management: Capable of supporting Program/Project Managers with risk identification and control, and administering the Program's Risk Register.
Issue Management: Proficient in supporting the Program Manager in identifying issues that threaten the Program and administering the Program's Issue Register.
Change Management: Supports the Program Manager by ensuring that changes to the Program are controlled and managed effectively.
Stakeholder Management: Supports the Program Manager by ensuring stakeholders are correctly identified and their communication needs are met.
Information Management: Ability to manage complex data flows, ensuring information management systems maintain the safety and integrity of the Program's data.
MS Office Skills: Advanced skills required in MS Excel.
MS Project Skills: Advanced skills required in MS Project.
SharePoint: Competency in SharePoint (training will be provided if necessary).
P360 (MS Project and UMT Tool): Familiarity with P360 (training will be provided if necessary).
Microsoft Power BI: Advanced Power BI skills.
Language Skills: Excellent English Language skills (oral and written).
Citizenship: European citizenship or work permit in Spain.
Travel: Availability to travel regularly.
SCHEDULE: Flexible hours from Monday to Friday (1 day of office work | 4 days remote).
CONDITIONS: Salary package based on your profile (we'll speak about it in our first call).
Permanent Contract.
Flexible Retribution Program (medical insurance, public transport ticket, and childcare check).
Discounts on gym network (Andjoy).
Learning & Development.
Our goal is that you are well in every way!
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