We are looking for a Program Management Officer to provide services to one of our clients, a multinational pharmaceutical company.
TASKS / RESPONSIBILITIES: Integrated Planning and Monitoring: Responsible for the comprehensive planning and monitoring of the program and its projects, creating a master Integrated Program Plan.
Dependency and Resource Management: Identifies inter-project dependencies and creates a Resource Plan detailing roles and responsibilities.
Continuous Plan Updates: Regularly updates the program plan based on changes in project planning.
Financial Management Support: Assists in all aspects of Program Financial Management, including budget setting, tracking actuals and forecasts, and working with the Financial Controller.
Vendor and Contract Management: Initiates the Vendor Contract approval process and manages accruals and year-end provisioning.
Documentation and Proposal Contributions: Contributes to planning documentation, including the Program Contract and Business Case, ensuring informed Business Case and Integrated Plan.
Project Contract Drafting: Drafts Project Contracts and collaborates with Project Managers to align contracts with plans.
Document Management: Manages the program's documentation, including version control and access management on Shareroom sites.
Meeting Coordination and Reporting: Organizes planning, status, and Steering Committee meetings, taking minutes and ensuring action items and decisions are tracked.
Risk and Issue Management: Maintains the program's Risk Register, administers the Action/Issue Log, and escalates issues as needed, ensuring portfolio reports are accurate and up-to-date.
What will make you successful in this role?
Planning: Ability to create and monitor complex integrated program plans, ensuring dependencies are identified and effectively managed.
Risk Management: Capable of supporting Program/Project Managers with risk identification and control, and administering the Program's Risk Register.
Issue Management: Proficient in supporting the Program Manager in identifying issues that threaten the Program and administering the Program's Issue Register.
Change Management: Supports the Program Manager by ensuring that changes to the Program are controlled and managed effectively.
Stakeholder Management: Supports the Program Manager by ensuring stakeholders are correctly identified and their communication needs are met.
Information Management: Ability to manage complex data flows, ensuring information management systems maintain the safety and integrity of the Program's data.
MS Office Skills: Advanced skills required in MS Excel.
MS Project Skills: Advanced skills required in MS Project.
SharePoint: Competency in SharePoint (training will be provided if necessary).
P360 (MS Project and UMT Tool): Familiarity with P360 (training will be provided if necessary).
Microsoft Power BI: Advanced Power BI skills.
Language Skills: Excellent English Language skills (oral and written).
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