.Job Requisition ID #24WD83005Position OverviewYou will proactively coordinate all day-to-day facilities operations including repairs and enhancements. You will supervise and maintain the site to meet high company standards for safety, organization, orderliness, cleanliness and aesthetics and monitor budgets. You will coordinate health, safety, and environmental compliance activities on the site and update responsible management.You may maintain documentation such as power and HVAC diagrams, space usage guides, etc. Providing support to vendors/contractors such as security force, cafeteria, print, media relations, and assisting in hosting visitors and arranging seminars and layout of rooms with audio-visual support.This position typically reports to the Workplace Manager, and it is an office-based position (not remote nor hybrid).Principal Duties and Responsibilities FACILITIES UPKEEP AND MAINTENANCE:Establishment and administration of working processes related to building and grounds maintenance, cleaning & janitorial services, security services, utilities, negotiate contracts and vendor management.Manage day-to-day operations by performing proactive "walk-throughs" of the site including carrying out preventative maintenance, safety inspections, and repairs.Raise and track purchase order requests and ensure invoices are processed accurately and efficiently.Manage cost administration and office budgets as it relates to projects and operating costs.Track budgets and ensure payment is made on time and efficiently.Maintain an inventory of all required office supplies, kitchen supplies & equipment and coordinate replacement orders as necessary.Assist or lead new employee onboarding as needed.Monitor the car parking facilities and issue permits where necessary.Supervise the janitorial team.Serve as point of contact for security-related matters in case of natural disaster, or any other emergency cases.Manage meeting room setups and audio/visual troubleshooting to ensure all equipment is in working order.Coordinate work with outside vendor(s) or landlord as needed.Maintain the professional appearance of the building lobby, reception area, conference rooms.Maintain proper office documentation of facilities, environmental, and safety-related documents.Use Autodesk tools to trace repairs & schedule maintenance of the company asset.Use mobile app for managing site tickets, completing requests or recommending appropriate solutions to customers in a timely manner.Ensure compliance with local health and safety regulations and company safety standards, including working with safety consultants to carry out regular risk assessments and reviewing any changing equipment or processes with potential health and safety impacts.Take part in the Emergency Response Team efforts - organize fire drills, training of fire wardens/first aiders, monitor and re-stock emergency supplies if needed