Overview: We are looking for an Assistant to support the Dean of IE School of Science and Technology. In this role, you will be acting as the point of contact between the Dean's Office and key internal stakeholders, handling requests and queries appropriately, managing diary, trips, administrative issues, and scheduling meetings and appointments.
Responsibilities: Organizing meetings, events, and business travel.Arranging travel and accommodation.Organizing and maintaining diaries and making appointments.Managing external providers for events/conferences such as catering.Screening phone calls, enquiries, and requests, and handling them when appropriate.Meeting and greeting visitors.Effective business communication.Liaising with partners and stakeholders (CEOs, Investors, Other Schools Management, Faculty, etc.) and other staff.Taking care of the internal communication.Developing or translating complex documents.Managing databases and preparing proposals.Producing/translating documents, briefing papers, reports, and presentations.Word processing (MS Word) and Spreadsheets (MS Excel).Coordinating with other departments to ensure compliance with established policies.Submitting and reconciling expense reports.Developing other particular projects in accordance with the department's needs.Qualifications: Bachelor's Degree.Proficient in English and Spanish (written and oral).Minimum of 3-5 years of experience in similar roles.Excellent word processing and IT skills, including knowledge of a range of software packages.Good organizational and time management skills.The ability to research, analyze, and present material clearly and concisely.Excellent interpersonal skills and attention to detail.Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.Discretion and an understanding of confidentiality issues.
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