The Challenge OneTrust is looking for a Travel & Expense Manager to join our global Source to Pay organization, with the role based in our Madrid, Spain office. You'll support the procurement team, working to support the travel, meetings, card, and expense programs by building scalable processes and completing transformational projects. You are highly organized with project management skills, able to learn and adapt quickly, and are motivated to drive continuous improvements. You will play an important role in scaling our global Procurement team for the future.
Your Mission Support administration of the Workday Expenses program, including program oversight, employee support and training, and audit processes across all global entities Support administration of our existing virtual purchasing card program and any future travel payment or corporate card programs and integrations Project management implementation of new global programs, including working with stakeholders to track documentation and signatures, liaising with banks to understand requirements, etc. Travel program administration, specifically oversight and management of our global travel management company and online booking tool Drive travel category management and cost savings efforts via Travel policy optimization and travel vendor negotiations Provide regular T&E KPI and spend reporting packages highlighting spend trends, policy adherence, and savings Support modeling, benchmarking, and sourcing of larger organization meetings and events Produce robust self-service resources to support employees in planning small-to-medium-scale team on-site Overarching project and program support across Source to Pay, such as help center content and policy updates, business continuity, surveys, change management reporting and analysis, requests for proposals, M&A support for our programs, and ticketing responses You Are BA/BS degree or an equivalent from a leading undergraduate institution Minimum of 3-5 years of proven experience Experience with expense reporting, corporate card programs, meetings & events, travel, and procurement Understanding of Travel & Expense as well as Meetings & Events processes and best practices Expertise with Workday Expense, Navan, or similar Travel and Expense platforms Proven experience with T&E KPIs and providing executive reporting Strong strategic analysis skills – this role should not just be able to produce accurate KPI reporting but must maintain a growth mindset and constantly be providing data insights and looking for process improvement Prior experience in a high-growth high tech/software/SaaS organization is a plus Technically savvy and capable of learning new technologies Project management and Excel experience A process-driven individual with a growth mindset Strong communication, collaboration, and writing/editing skills Self-starter and able to collaborate with partner teams
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