Descripción de la empresa
We are the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 96,000 employees operate a network of 2,700 offices and laboratories, working together to enable a better, safer and more interconnected world. We welcome curious, passionate and dedicated people. People that are ethical, moral and trustworthy.
People that are ready to collaborate on an important mission and go the extra mile.
Descripción del empleo
We are looking for a Tenders & Proposals Coordinator for the Marketing and External Communication Department.
Main responsibilities and dutiesPrimary responsibilities:To provide support and coordination for the procurement, compilation, preparation and timely submission of bids, tender, expression of interest and various proposals to contribute to the profitable development of global sales within Trade Facilitation Services.To provide support in the preparation and standard formatting of products presentation as well as ad-hoc presentation to address client's expectations.To coordinate TFS Marketing Activities and support SGS affiliates.Specific responsibilities:Lead generation:Conduct the centralized search and monitoring of public leads and tender opportunities from a range of pre-agreed internet based sources (tender portals).Disseminate the information/opportunities to the different product managers for assessment and collect the bid/no-bid decisions.Tender preparation:Summarize bid requirements and prepare the responsibility matrices.Assist in structuring of proposals in cooperation with relevant business team.Organize and administer bid progress meetings and ensure that all technical and commercial questions are answered by the responsible stakeholders.Prepare template documents for each opportunity following the requirements, detailing the draft structure of the EOI/proposal: submission letter, team members CVs + Diplomas, technical approach, pricing; general SGS presentation and references.Conduct administrative work surrounding tender preparation.Obtain and compile all the documents to be submitted from the different internal stakeholders.Follow-up of overall proposal process until submission.Update of reference documentation.Coordination of assignments and collection of all deliverables (internal and external contributors).Update of database and archive of documents.Organise Global Meetings:Ensure co-ordination, execution and delivery of relevant material on the occasion of promotional events, exhibitions, seminars, conferences and other undertakings requiring TFS participation and contribution.Basic documents:Populate and update information as required on the central repository for all key supporting documents for tendering.Regularly liaise with affiliates, CC's to update country tender information (capabilities, staffing, job description, legal documentation, etc.).Maintain all official administrative documentation (trade registry, insurance policy, fiscal statements, Article of association, Bankruptcy statement, etc.).RequisitosEducation and qualificationsRequired:Working knowledge of English and French.Other languages such as Spanish are an advantage.Bachelor Degree in Marketing/Communications.Experience and knowledgeRequired:Very good IT Competencies (Specifically Word, Excel, PowerPoint, SharePoint).Experience in public tenders submission.Desired:Good analytic capacities.Good organisation skills and attention to details.Good team player and spirit of cooperation.Good writing skills.Ability to work under pressure.Availability to work flexible hours.Interest in IT and capacity to keep up with IT development.Problem-solving attitude.Interest for the sector(s) activities.Información adicionalWhat can we offer?
As part of induction program it is required to provide internal training in the following (if not covered in the Educational & Professional Qualifications):
Comprehensive induction to all TFS services and all mandatory SGS Trainings (integrity - OI - etc). You will be part of a leading multinational company in its sector. A career at SGS enables you to collaborate in an open, friendly and supportive culture that thrives on teamwork, and flourish in an environment where people respect and help each other to grow and succeed. Expand and enrich your career through endless opportunities to learn, grow your expertise and fulfill your potential. Integrity is at the heart of SGS. The trust that we inspire in our customers and stakeholders is the key to our success as an organisation and as individuals. We hold ourselves to the highest standard of professional behaviour. Our Code of Integrity is the expression of values which are shared throughout SGS, its various businesses and affiliates.
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