Organisation/Company: BARCELONA SUPERCOMPUTING CENTER
Department: Project Management
Research Field: All
Researcher Profile: Recognised Researcher (R2), Established Researcher (R3)
Positions: Research Support Positions
Country: Spain
Application Deadline: 31 Oct 2024 - 23:59 (Europe/Madrid)
Type of Contract: Permanent
Job Status: Full-time
Hours Per Week: 37.5
Offer Starting Date: 1 Dec 2024
Is the job funded through the EU Research Framework Programme? Not funded by a EU programme
Reference Number: 695_24_DIR_PM_SPM
Is the Job related to staff position within a Research Infrastructure? Yes
Offer Description Context And Mission
We are looking for candidates to manage the proposals and projects of the areas under the Directors' Department, particularly Computational Social Sciences and Innovation and Business Development, Education and Training, and International Partnerships. Work will cover the full life-cycle of research projects from the preparation of proposals to the execution and closing of projects (including coordinated projects). If and when funds become available from projects, the successful candidate will also hire and manage other project managers. The position will be based within the BSC's Project Management Office (PMO) and will report to the PMO coordinator.
Key Duties
Be the main point of contact for the Heads of Area of the Directors' Department and the PMO coordinator. Maintain a strategic overview of the area's objectives and future opportunities and help the heads of area to plan and prepare to take maximum advantage of these opportunities.
Ensure that relevant databases and control documents are complete and up to date for their area of responsibility.
If project funding becomes available to hire additional resources: Take the lead in recruitment processes for project managers for their area, distribute work and define, follow-up on and evaluate objectives for the project manager(s) under their responsibility, and identify training needs and suggest training for the project managers they are responsible for.
Project Coordination: Carefully plan the use of resources and monitor the progress of work in coordinated projects, anticipate possible problems and maintain excellent communication with the Principal Investigator and with the Project Officer of the funding body. Keep track of budgets and effort spent. Organize and participate in meetings, teleconferences, reviews, and other events if needed. Prepare and submit high-quality periodic reports on time. Ensure compliance with contractual obligations.
Detect, communicate and explore funding opportunities, and agree and maintain a call calendar with department directors to ensure proper planning of proposals.
Proposal Management: Efficiently and effectively carry out the administrative work needed to facilitate the participation of BSC researchers in project proposals. Take the lead on the definition and writing of the implementation section of project proposals where relevant regarding use of resources, budget, project governance, etc. Contribute to other sections of the proposal where needed, including the impact section. Ensure that administrative requirements of proposals are met.
Contract Management: Ensure rigorous but agile contract management, facilitating the collaboration of BSC researchers with other organisations while avoiding unacceptable or unnecessary risk and protecting the interests of the centre. Take the lead in negotiating, supervise the drafting and signing process of consortium agreements, NDAs, grant agreements, contracts with companies, etc.
Collaborate to improve the operation of the PMO by sharing best practices.
Essential Knowledge and Professional Experience At least 5 years' experience in Research project Management
Experience coordinating research proposals and projects funded by the Framework Programme and the Plan Estatal
Excellent knowledge of the rules and regulations of European and national funding programs
Experience negotiating and managing contracts with public and private entities
Knowledge of the HPC research system in Europe
Additional Knowledge and Professional Experience Experience managing teams an advantage
Competences Excellent English and Spanish essential. Able to understand Catalan. Other languages would be a plus.
Excellent written and verbal communication skills
Good people management skills
Willing to travel
Used to working autonomously and taking the initiative
Used to working under pressure with strict deadlines
Good report writing skills essential
Good skills in word processing, spreadsheets, and presentation applications (Word, Excel, and PowerPoint or equivalents)
Additional Information The position will be located at BSC within the Directors Department.
We offer a full-time contract (37.5h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures.
Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration.
Holidays: 23 paid vacation days plus 24th and 31st of December per our collective agreement.
Salary: We offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona.
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