A growing company located in Barcelona is seeking an experienced and highly motivated Senior People Operations Specialist who will be responsible for managing the administrative aspects of our HR function, ensuring that all employee-related processes are managed effectively.
From managing payroll and benefits to maintaining and enforcing employee records, this role ensures our HR operations run like clockwork.
You will be employees' first point of contact for all HR-related queries and will work closely with the People team to ensure an exceptional employee experience.Key Responsibilities1.
HR Administration:o Maintain accurate and up-to-date employee records, including personal data, contracts, and other HR documentation.o Manage employee lifecycle processes, including onboarding, offboarding, and internal changes.o Prepare and manage employment contracts and other HR-related documents.2.
Payroll and Benefits Administration:o Ensure timely and accurate payroll processing, coordinating with external payroll vendors as needed.o Administer employee benefit programs, including health insurance, pensions, and other benefits, and act as the primary point of contact for any benefits-related questions or issues.o Monitor and track employee time off, sick leave, and other absences, ensuring records are up-to-date.3.
Compliance and Reporting:o Ensure compliance with local labor laws, data protection regulations, and other relevant labor regulations.o Maintain and update HR policies and procedures, ensuring they are compliant and reflect business needs.o Prepare and submit regular HR reports on metrics such as staff numbers, turnover, absenteeism, etc., as required by leadership or external authorities.4.
Employee Relations and Support:o Serve as the go-to person for employee queries regarding payroll, benefits, leave policies, and other HR matters.o Handle the administration of employee feedback mechanisms, surveys, and HR-related activities.o Support managers and employees with routine HR processes and queries, ensuring clear communication and effective resolution.5.
HR System Management:o Maintain and update the HRIS (human resource information system) and ensure accurate data entry.o Generate reports and analyze HR data to identify trends and inform decisions.o Troubleshoot any HR system issues and coordinate with vendors6.
General HR Activities:o Assist with the organization and support of employee events and initiatives, such as onboarding activities, team events, or employee training.o Ensure that all HR communications, such as policy updates or announcements, are effectively distributed to staff.Qualifications• Bachelor's degree in Human Resources, Business Administration, or related field.• 5+ years of experience in HR administration, payroll, or personnel operations, preferably in a startup or fast-growing environment.• Strong knowledge of HR processes and compliance, particularly payroll, benefits, and employment law.• Knowledge of local labor laws and payroll regulations.• Excellent organizational and time management skills, with strong attention to detail.• Proficiency in using HRIS and MS Office systems.• Proficiency in Excel.• Strong interpersonal skills with ability to communicate clearly and effectively.• Ability to handle sensitive information discreetly and maintain confidentiality.• Proficiency in Spanish and English.Flexible scheduleTelework 2-3 days per week.