Secretary / Personal Assistant

Secretary / Personal AssistantLocation: Madrid, Spain
Contract duration: 12 months
Schedule: Monday - Friday
Recruitment partner: Airswift
Airswift recruiter: Ariane Lima
Our CompanyWe are one of the world's largest integrated energy and chemicals companies, creating value across the hydrocarbon chain, and delivering societal and economic benefits to people and communities around the globe who rely on the vital energy we supply.
Position OverviewWe are currently recruiting for a Secretary / Personal Assistant to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Training and supervising lower-level clerical staff may also be required.
General ResponsibilitiesSupport PMT with personal and work-related duties.Prepare letters and documentation.Receive/make telephone calls.Take minutes during meetings as required.Assist with the preparation of reports/presentations.Organize (or assist with the organization of) events, lunches, dinners.Attend events as requested in a PR/Hostess capacity.RequirementsEducational & Technical Requirements:Excellent English communication skills, both written and verbal.Good knowledge of Microsoft Office (MS Word, MS Outlook, MS Excel, and MS PowerPoint).Experience with SAP.Minimum of two years' experience in a similar position.Familiar with the country and city where the project is located.Competencies:Communicating openly & effectively.Excellence/Drive for Results.Plan and organize: ability to prioritize workload and work under time pressure.Customer service oriented.Dependability, Commitment & Reliability.
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