School Examinations Coordinator Date: 25 Sep 2024
Location: Madrid, European Union, ES
Company: British Council
The British Council School Madrid is currently seeking to appoint an outstanding professional as School Administrator (BC School local Administration Payband H) for the role of Examinations Coordinator, based in Madrid and with an immediate start.
This post is being advertised internally as well as externally.
Key Dates Closing date for Applications: 6th of October 2024, 23:59 Madrid time
Shortlisting and interviews: Week of the 7th of October 2024
Please be advised the selection process may include presentations, in-tray and other selection exercises.
Role Purpose The School Examinations Coordinator will support the school Senior Leadership Team (mainly in Secondary) and will have responsibility for student academic and curricular administration especially examinations, assessment, evaluations, university entrance and careers administration as well as statutory reporting to the Ministry of Education.
This role offers an opportunity to support British Council School students in their achievements in examinations and success in applications to national and overseas universities as well as an opportunity to consolidate and develop the school's relationship with external official bodies including global universities and exam bodies such as Alliance Française, Edexcel, Cambridge, etc.
The postholder is likely to be technically skilled, flexible, attentive to details, service oriented, good at planning and organizing and putting processes in place, empathetic and sociable, diplomatic, skilled in identifying problems and brainstorming potential solutions, excellent at written and oral communication, comfortable working both independently and collaboratively and committed to adding value to the whole school community. The postholder will work closely with the School Leadership Team in particular the Secondary SLT, Spanish Technical Director and University Guidance Counsellor Team.
Main Accountabilities Operational administration
Development and optimisation of standardised administrative systems, processes and working practices. Exams administration
External and BiBac exams administration. University admissions administration
Grades submission, references, place confirmation. Careers related administration
Workshadowing programme. Procurement
Purchasing external examination and other related services. Events
Planning and administration of internal and external events (e.g. examinations, university/educational fairs). Data management and reporting
Record exam results, ensuring accuracy across school MIS and databases. Data Security and Compliance
Monitor Examination Board Guidelines, implement requirements informing relevant stakeholders. Team participation and line management
Support for other members of the School administrator team. General/Other
Participate in any other duties included in the National Private Schools Collective Agreement as assigned by the line manager. Person Specification Shortlisting and/or Interview (Essential) Managing Risks Level 2- Supports a risk management culture. Planning and Organising Level 2- Plans ahead and organises own work. Analysing Data and Problems Level 2- Uses data to identify cause and effect. Using Technology Level 2- Operates as an Advanced User in office software. Role Specific Knowledge & Experience Shortlisting and/or Interview (Essential) Recent experience (3 years minimum) in an administrative role. Experience of database administrative work. Experience working with confidential records/knowledge of GDPR. Language Requirements Shortlisting and/or Interview (Essential)
Proficient in Spanish or English (spoken and written level C2 in CEFR or equivalent).
Education Shortlisting (Essential)
A good Bachelor's Degree or Spanish CFGS/FP2 or equivalent.
Proof of Identity requirements/right to work in country
Candidates must have the right to live and work in Spain.
Background Checks
Initial and continuing employment with the British Council is subject to an annual background check.
British council values and behaviours
British council values and behaviours are applicable across our organisation, in all roles and at all levels.
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