Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.
JOB TITLE: Sales Administration Assistant
DEPARTMENT: NOA (Sales Administration)
REPORTS TO: Sr Sales Administration Manager-Europe
INTERFACES WITH: Sales Administrator at Playa, Marbella and Mallorca, Service of Process, Cork Owner Services.
Overall Responsibilities - Summary SPECIFIC DUTIES Scanning Law Court Notifications and send them to MVW Service of Process.Complete the excel tracking with all the information about the case.Create a folder and store all the documentation related to the case.Save a copy in One Drive.Upload all the documentation into NetDocument.Liaise when necessary, with Service of Process, Cork Owner Services, and Outside Counselor.Manage NOA Documents Request Mail Box.Description Of General Admin Duties Check the documentation in the trays for the Sales Executives are always updated and filled.Photocopying SIF's for all resorts and blank copies of the Term Sheets.Shredding the documents with PII information.Enroll new clients in to the Bonvoy Rewards Program.Answering the phones and take accurate messages.Any other admin related task as requested by Manager.Prepare the mail out (stickers).CLOSINGS Printing reports from Universe weekly in order to keep track of all closed contracts.Send Ownership Certificates to clients.Clean the files and remove the PII information.File the folders in the Sales Admin filing cabinets or porta cabin.SCANNING Cleaning, scanning and organizing files for storage.Requirements Must be fluent in English and Spanish.Advanced skills in the use of Microsoft Software.Ability to work under pressure and manage multiple tasks.Must be able to adapt to flexible working days and hours.Good analytical and communication skills.Be able to identify and have comprehension of PII information.Be able to use the scanner machine.Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
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