We are looking for a Document Controller to be based out of our offices in Madrid.
Responsibilities:Implement and maintain document control processes and procedures.Manage the flow of documents in electronic form, e-correspondence, or on paper, ensuring proper format and addressees.Process incoming documentation, including registration in the e-Correspondence system, internal distribution, follow-up, and archiving.Process outgoing documentation, including transmittal of electronic or hard copies to IOCs, shareholders, suppliers, and other third parties.Ensure that controlled copies of final approved documents are distributed to relevant stakeholders.Carry out general document control activities such as photocopying, scanning, numbering, and all other aspects related to document quality.Assist in the preparation, collation, and issue of reports and customer feedback as required.Monitor technical document reviews and approvals according to the agreed schedule.Ensure the proper use of standardized forms and templates.Follow up on circulation forms issued for information or signature, tracking and filing all communication and approvals from shareholders.Maintain strict confidentiality of all work-related information, documents, and correspondence.Receive and process invoices from suppliers, liaise with Planning and Finance, and follow up on payment.Cover any operating areas when and where required without affecting business operations.Implement approved Department/Section policies, processes, systems, standards, and procedures to support work programs in line with Company and International standards.Comply with all applicable legislation and legal regulations.Plan, supervise, and coordinate all activities in the assigned area to meet functional objectives.Train and develop the assigned staff on relevant skills.Alert other team members to issues of quality and risk.Assess own performance and take accountability for own actions.Contribute to the team's effectiveness by reflecting on own and team activities and making suggestions for improvement.Work effectively with individuals in other venues.Ensure compliance with relevant Quality, Environmental, Safety, and Occupational Health Policies, Manuals, and Procedures.Perform other duties as assigned by the line manager/supervisor.Minimum Requirements:Diploma in Administration or equivalent.4 years of experience in administration and document control areas.Fluent in Spanish and English (reading, understanding, and writing letters in both languages).Good communication skills with the ability to explain complex issues concisely.Ability to work under pressure.Excellent team working skills, motivated and productive attitude.Computer literate with the ability to prioritize a range of tasks.
#J-18808-Ljbffr