JOB ID: 134619BR Location: Gran Via, Madrid, España Purpose of role: Support in all areas and needs of the Business Partners, P&C; regional team, and P&C; store teams.
Reports to: P&C; Regional Business Partner Iberia Location: Iberia Regional Office, Madrid Key Responsibilities: Support Business Partner and P&C; Iberia Regional Office Support Regional Business Partners on reports, presentations, HQ requirements, events, etc., gathering information from the stores and other departments as needed.
Liaise with Resourcing on new hires and movements.
Manage BP POs requested, follow up and archive P&C; invoices.
Act as back up as needed, e.g., manage the complete payroll cycle for Iberia P&C; Managers and Store Managers, coordinate set up of new hires/leavers manager in Regional Office, etc.
Reporting and database management: Develop and consolidate monthly reports.
Keep records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, absenteeism, turnover rates, etc.
Liaise with Aon Health insurance in Portugal for data reporting, new memberships and leavers as well as managing the database of health card numbers.
Update managers database master file for Spain and Portugal.
Update the file for following up on management movements (SM, P&C;, ASM).
People systems: Continuous follow up with the People Systems team of the P&C; issues, from central office and stores when needed.
Record the issues and keep a track record of any updates.
Solve queries and doubts regarding MWD and Timepro to Regional Office and Retail employees.
Request/remove access to MWD for P&C; Managers and Supervisors.
Support NSOs activities related to systems.
Agreements and contracts: Preparation of contracts for managers, promotions, transfers, step up agreements for Iberia managers.
Communicate movements to stores and Area Managers.
Manage the database shared with Resourcing to keep it updated.
Archive management: Manage and keep updated the physical and digital files according to GDPR.
Destruction of documentation in the context of terminations.
Essential knowledge and experience: Experience in a generalist P&C; role.
Experience with HR systems ideally in Peoplenet, Timepro and Myworkday.
Broad knowledge of data analysis, reporting and KPIs.
Experience in the payroll cycle.
High IT Skills (Excel, Power Point, Word).
Good English level both spoken and written, at least B2+.
Personal Attributes: Organised, detail-oriented, able to effectively prioritise tasks and demands.
Hands-on person, with a proactive approach in delivering solutions.
Multitasking, able to work in a demanding and very dynamic environment.
Highly customer oriented, focused on supporting the stakeholders and providing solutions.
Be a collaborative team player, with excellent interpersonal skills.
Operates with a high level of integrity, confidentiality, transparency, and professionalism.
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