Opening Date: October 4, 2024 Closing Date: October 25, 2024 Ref:IFAE 2024/40_Head of the project office About IFAE: The Institut de Física d'Altes Energies (IFAE) is a public consortium between the Catalan Government, Generalitat de Catalunya, and the Autònoma de Barcelona (UAB, a public university).
IFAE was formally created in 1991; by Decree number 159/1991.
As stated in its By-laws, IFAE's main goal is to carry out research and to contribute to the development of high energy physics from a theoretical, experimental and technological point of view.
Mission of the position: The person responsible for the Project Office has to coordinate national and international projects, including the preparation of proposals, advice to research staff and the management of funding organizations, with the objective of ensuring the development of research activity, contributing to the positioning of the company, in accordance with current legislation.
Job functions: Plan and organize tasks related to the Project Office and the personnel.
Distribute work and define, follow and evaluate the objectives of the project managers under their responsibility.
Identify the needs and propose training for project managers under your responsibility.
Coordinate the teams.
Carefully plan the use of resources and monitor the progress of work on coordinated projects, anticipate possible problems and maintain excellent communication with the Principal Investigator and the Project Manager of the funding agency.
Control the budgets.
Prepare and present reports in short periodic times.
Guarantee the contractual obligations.
Proposal management.
Efficiently and effectively manage the administrative work necessary to facilitate the participation of IFAE researchers in project proposals.
Take the lead in defining and drafting the execution of project proposals in relation to resource, budget, project governance, etc.
Contribute to other sections of the proposal where necessary, including the impact section.
Ensure compliance with the administrative requirements of the proposals (eligibility, etc.)
Contract management.
Guarantee rigorous but agile contract management, which facilitates the collaboration of IFAE researchers with other organizations, in an efficient and responsible manner.
Maintain fluid communication with financial organizations, make proposals for improvement in internal processes for adaptation to the regulations of the projects.
Maintain a strategic vision of the area's objectives and future opportunities and help area heads plan to make the most of these opportunities.
Coordinate the presentation of the necessary documentation for closure, internal and external audits of the projects, and reimbursement requirements from financing organizations.
Coordinate the preparation of agreements, including their negotiation, drafting and supervision of the signature process.
Develop the budget for each project, including its monitoring and closure, with the aim of ensuring compliance with the budget.
Collaborate with the research staff, informing them about the different calls for national and international research projects and providing them with support in the search for new sources of financing, with the aim of contributing to the national and international growth of the Center.
Collaborate as a contact person with financial organizations in everything related to project management, with the aim of facilitating the required management and financial information.
Requirements: Academic training, specifically a University Degree in scientific areas or equivalent merits.
Specific/technical training in European and international project management.
Previous experience in project management and calls, mainly in research centres.
Excellent knowledge of the regulations of European and national funding programmes.
PhD in Physics is valued.
Experience in SAP (purchases) is valued.
6 months' experience in public research institutes within the Project Office is valued.
Ability to work in multicultural environments: in Catalan, Spanish and English.
Skills: Good level of spoken and written English/Spanish, Catalan will be valued (Level C).
Written communication skills.
Very organized person.
Problem solving skills.
Decision making capacity.
Stability in situations.
Excellent written and verbal communication skills.
People management capacity.
Accustomed to working autonomously and taking the initiative.
Used to working under pressure with strict deadlines.
Good knowledge of word processors, spreadsheets and presentation applications (Word, Excel and PowerPoint or equivalent).
Conditions Indefinite contract.
Salary according to the profile but according to market salary between €42,000 - €45,000 + complements.
Application and Selection Process People who are interested will have to send an email to ******, indicating in the subject the reference of the position (IFAE 2024/40_Head of the project office), with an updated CV and a letter of motivation, as well as any other documentation they consider appropriate.
Sending the email implies reading and accepting the legal notice that appears on the IFAE website (https://www.ifae.es/about/legal-warning).
The deadline to submit applications ends on 10/25/2024 at 11:59 p.m. A selection committee will evaluate the proposals received in accordance with the criteria indicated in this announcement and will resolve an award proposal within a period of no more than 15 days from November 1, 2024.
In accordance with the regulations that regulate the legal regime of the public sector, candidates who, meeting the essential requirements, have a current employment relationship with one of the administrations of the consortium (Generalitat de Catalunya and Autonomous University of Barcelona) will have priority.
IFAE is an institution committed to equal opportunities, diversity in the workplace and the social integration of people with disabilities.
We especially encourage people who are part of groups that are usually underrepresented in the labor market in general, and in science and engineering in particular, such as women, minorities, or people with disabilities to apply.
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