Receptionist & HR Assistant Iberia 40h (m/f/x)Our vision is to establish HUGO BOSS as the leading premium tech-driven fashion platform worldwide and to be one of the top 100 global brands. At HUGO BOSS, we work as a team to apply our knowledge, skills and experience together and create a diversity of ideas and solutions. What unites us? We love fashion, we change fashion!At HUGO BOSS, you have the opportunity to contribute your personality, ideas and creativity — because only when we break new ground together can we create something unique. Become part of our team of more than 19,000 employees worldwide and shape your future at HUGO BOSS!HUGO BOSS is seeking a specialized Receptionist & HR Assistant to work at the Central Offices (H.O) located in Madrid; Calle Ribera del Loira 8-10, 28042 Madrid.40 hours per week, Monday to Friday; Office hours.Contract Type: 1 year + Permanent.Probation period according to Madrid's agreement.Working hours: Monday to Thursday from 9:00 to 18:00 / Friday from 9:00 to 14:00.Previous experience as a receptionist and in customer service required, 3 to 5 years.High level of English (C1 or higher). A test will be conducted.Start date: January 2025.What you can expect:Reception and Switchboard: Attending to couriers, welcoming clients and visitors, supporting other departments, handling and screening calls, taking messages, resolving issues, ensuring the smooth operation of the office.Office Supplies Management: Purchasing food and office supplies (Amazon and other platforms), managing suppliers (vending, coffee, etc.).Fleet and Parking Management: Managing parking and pool car reservations, maintaining the fleet, handling workshops and various fines.Office Check-ins: Maintaining the platform, managing notifications and various issues.Internal Bulletin Management: Critical thinking, creativity, crafting the internal employee bulletin.Daily Translations: Translating internal texts in English and Spanish.Various Procedures: Drafting internal procedures, writing company internal policies.Event Management: Managing and supporting the organization of events, such as Christmas dinners, catering, and other necessary actions.HR Assistant: Managing temporary employment agencies, filing documentation, maintaining SAP databases, calculating bonuses/awards, internal HR platforms, and any other tasks requiring support.Your profile:University Studies related to Translation, Tourism, and/or Administration and Secretarial work.Previous experience as a receptionist and/or in customer service (3 to 5 years).Excellent communication skills, ability to communicate effectively.Stress management, ability to remain calm and composed in high-pressure situations.Perfect command and understanding of English and Spanish (full professional proficiency). Translations are performed in both languages, as well as drafting emails and corporate documents with technical vocabulary.Microsoft Office 365 package; Word, PowerPoint, and Excel.Advanced Excel, performing various advanced functions, data management, and charting.Good technology skills and quick learning ability for new software (we use many different intranets and software that need to be learned).Team player, responsible and committed individual.HUGO BOSS is a company that values its employees and offers an exceptional working environment in the international arena. If you are interested in the fashion sector and challenges inspire your ambition, this is your great opportunity to explore a career with us.Various types of complementary bonuses.Continuous training plan, tailored and growth-oriented in the sector.Private health insurance.Exclusive discounts on clothing.We are a global company with our employees representative of the world at large. Our inclusive culture embraces each person's authenticity and individuality. We are committed to equal employment opportunity. And we believe our equitable work environment helps unleash your full potential and inspires you to thrive.Do you feel it's time for a new challenge at HUGO BOSS? If so, we look forward to telling you all about this job opportunity in a personal conversation.
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