Reporting to the Enterprise Accounts (EA) Leader in Iberia, you are in charge of supporting the Business across the region from both an administrative and operations perspective.
Responsibilities include the business operations side of the business.
A Day in the Life Personal Team support: Personal support to the EA Leader: Calendar management.
Travel organization (Concur).
Expenses support.
Team support: Contract management.
Congress preparation and organization support.
Help with new team members onboarding.
Support in documentation and offers submission.
Customer-related activities: Organization of customer-related events (meetings, trainings, ad boards) using Cvent.
Recording of HCP activities in Legal Compliance tool (eCATS) (contracts set-up, event creation, payment).
Point of contact with Legal and Compliance department and ELM.
Meetings organization: Organization of internal/external meetings, including trainings: Full ownership of the logistics (conference room, catering, agenda, accommodation, transportation).
Main point of contact with the venue (find a suitable venue, contract, payment, logistics).
Effective communication with attendees.
On-site logistics when necessary.
Organization of teleconferences and video conferences (Zoom).
Finance support: Purchase Requests/Purchase Orders creation (Ariba).
Monthly accruals.
Recharges.
Follow-up of payment and troubleshooting.
Budget tracking.
Vendor profile maintenance.
Business Operations: Product inventory support.
Product expiry support.
Backorder management.
Product allocation.
Product orders tracking.
Must-Have Minimum Requirements Minimum High School degree or equivalent.
Commitment and accountability are a must.
Desire to get involved in the business and be part of the Team.
Experience as a personal assistant or event manager.
Experience in contract management is a plus.
Proven direct exposure to high-level customers (physicians will be an asset).
Proven track record to manage multiple tasks and react adequately to changing priorities and last-minute changes.
Strong computer skills (Word, Excel, PowerPoint, Outlook, SAP).
Knowledge of eCATS and Cvent an advantage.
Perfectly fluent in English (Portuguese language will be appreciated as well as Italian).
Detail-oriented.
Organized in managing projects, able to prioritize, independent.
Positive attitude.
Flexible in a changing environment.
Passionate and interested in learning and developing new skills.
Ability to travel 10%.
We Offer We reward you in the ways that matter most to you.
We offer a wide range of benefits and rewards programs to recognize the vital role you play in our Mission to transform healthcare.
About Medtronic Bold thinking.
Bolder actions.
We are Medtronic.
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people.
Powered by our diverse knowledge, insatiable curiosity, and desire to help all those who need it, we deliver innovative technologies that transform the lives of two people every second, every hour, every day.
Expect more from us as we empower insight-driven care, experiences that put people first, and better outcomes for our world.
In everything we do, we are engineering the extraordinary.
At Medtronic, you will find a diverse team of innovators who bring their unique backgrounds and individual life experiences to work every day.
We work hard to cultivate a workforce that reflects our patients and partners; we believe it's the only way to drive healthcare forward.
Join us and bring the power of your point of view to our culture of collaboration and innovation.
It is through strong diversity, inclusion, and engagement that we can remain a leader in medical technology and solutions.
And by embracing everything you have to offer — your unique perspectives, talents, and contributions — we can live up to the promise of our Mission.
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