Johnson & Johnson is recruiting for the Sr. Executive Assistant to the Company Group Chairman, Global Orthopaedics (CGC) located in Palm Beach Gardens, FL.
Additional consideration will be given to our West Chester, PA and Raynham, MA locations.
This position may require up to 20% travel.
Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
The Sr Executive Administrative Assistant will support all duties of the Company Group Chairman, Global Orthopaedics including but not limited to administrative executive support, planning and supporting leadership team meetings and events, and support for internal/external forums/engagements led/attended by the Orthopaedics Leadership Team & CGC.
The ideal candidate for this role will have high standards of professionalism and efficiency and will manage multiple tasks proactively and simultaneously with a highly organized approach.
Excellent communication skills and discretion to handle sensitive information is required.
ResponsibilitiesEstablishes and maintains support systems for structuring priorities necessary to the Executive.Manages the executives' schedule to include scheduling meetings and appointments as well as domestic/international business trip logistics and itineraries.Plans and coordinates global department meetings, celebrations, and external meetings including offsites.Books conference rooms, arranges catering, and sets up audio/visual equipment as desired.Coordinates and assists in drafting, proofreading, and editing associated business reports, documents, and presentations if requested.Handles incoming and outgoing communications.Organizes files (paper and electronic) ensuring easy retrieval of information.Supports other departments based on instructions in arranging and preparing company-wide events.Provides Executive level support for internal/external forums.Acts as liaison with other departments, customers and outside agencies, including senior level management.Manages expense reimbursement.Orders/maintains office supplies and equipment, ensuring the CGC's office is organized and fully functioning.Coordinates with IT and other departments to resolve any issues related to office equipment or technology.Interacts with various levels of executive management on a day-to-day basis.Must handle sensitive and very confidential documents and information with the highest level of integrity and professionalism.Supports candidate interviews and new hires where applicable including interview schedule, logistics, travel arrangements, onboarding and relocation support.Manages contacts, keeping contact lists (e.g., email distribution lists) and organizational charts up to date.Prepares and manages POs when requested.Helps coordinate assignments for the reporting teams and support functions across the span of responsibility for the CGC and supports team on the execution of tasks to ensure accuracy, timeliness, and quality of deliverables.All other duties as assigned.QualificationsA minimum of a high school diploma is required.An Associate's Degree is preferred, an advanced secretarial certification is a plus.10 years or more of working experience in a global organization as assistant to executive.Experience working with procurement, HR, travel systems and expense reporting systems is preferred.Strong sense of urgency and a can-do mentality.Strong organizational skills and demonstrated ability to prioritize multiple projects and meet deadlines.Customer and employee focused and able to work under minimal supervision.Team mentality with the ability to work independently and as part of a team in a fast-paced environment.Strong computer skills working with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, etc.
).Excellent verbal and written communication skills, with exceptional interpersonal skills and ability to interact effectively with all levels of the organization.Attention to details and good judgment to solve problems regarding project, department or division-related work.Ability to be proactive and make suggestions to benefit the relationships with others, meetings, and the organization as a whole.Demonstrated experience in working in a highly matrixed global organization.Comfortable with ambiguity and adapt to changing business needs and priorities.Discretion and professionalism to handle confidential information.Demonstrates Johnson & Johnson's Leadership Imperatives and Credo to all stakeholders internally and externally.This role may require additional working hours outside of the regular business hours.Occasional travel may be required to support the CGC at off-site meetings and events.This job posting is anticipated to close on [date].
The Company may however extend this time-period, in which case the posting will remain available on the careers website to accept additional applications.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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