.Johnson & Johnson is recruiting for the Sr. Executive Assistant to the Company Group Chairman, Global Orthopaedics (CGC) located in Palm Beach Gardens, FL.
Additional consideration will be given to our West Chester, PA and Raynham, MA locations.
This position may require up to 20% travel.
Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
The Sr Executive Administrative Assistant will support all duties of the Company Group Chairman, Global Orthopaedics including but not limited to administrative executive support, planning and supporting leadership team meetings and events, and support for internal/external forums/engagements led/attended by the Orthopaedics Leadership Team & CGC.
The ideal candidate for this role will have high standards of professionalism and efficiency and will manage multiple tasks proactively and simultaneously with a highly organized approach.
Excellent communication skills and discretion to handle sensitive information is required.
Responsibilities Establishes and maintains support systems for structuring priorities necessary to the Executive.
Manages the executives' schedule to include scheduling meetings and appointments as well as domestic/international business trip logistics and itineraries.
Plans and coordinates global department meetings, celebrations, and external meetings including offsites.
Books conference rooms, arranges catering, and sets up audio/visual equipment as desired.
Coordinates and assists in drafting, proofreading, and editing associated business reports, documents, and presentations if requested.
Handles incoming and outgoing communications.
Organizes files (paper and electronic) ensuring easy retrieval of information.
Supports other departments based on instructions in arranging and preparing company-wide events.
Provides Executive level support for internal/external forums.
Acts as liaison with other departments, customers and outside agencies, including senior level management.
Manages expense reimbursement.
Orders/maintains office supplies and equipment, ensuring the CGC's office is organized and fully functioning.
Coordinates with IT and other departments to resolve any issues related to office equipment or technology.
Interacts with various levels of executive management on a day-to-day basis.
Must handle sensitive and very confidential documents and information with the highest level of integrity and professionalism.
Supports candidate interviews and new hires where applicable including interview schedule, logistics, travel arrangements, onboarding and relocation support.
Manages contacts, keeping contact lists (e.G., email distribution lists) and organizational charts up to date.
Prepares and manages POs when requested