Senior Executive Assistant to Chief of Staff About TravelPerk TravelPerk is a hyper-growth SaaS business travel platform and a pioneer in the future of business travel.
Its all-in-one platform gives travellers the freedom they want whilst providing companies with the control they need.
The result saves time, money, and hassle for everyone.
Job Description We are seeking a proactive and highly organised Executive Assistant (EA) to support our Chief of Staff based in our Barcelona hub.
As the Executive Assistant, you will join an existing team of EAs and PAs supporting our leadership team.
As our ideal candidate, you will have exceptional communication skills, a knack for strategic initiative support, and the ability to seamlessly manage both administrative and complex project-related tasks.
What will you be doing? Calendar, Travel and Logistics
Arrange logistics for internal, external, and client meetings, including venue, catering, and post-meeting follow-up.
Organise and prepare for monthly meetings and leadership team offsites, ensuring all logistical details are handled efficiently.
Optimise and manage your executive's calendar, ensuring strategic priorities remain at the forefront.
Help prioritise tasks and projects, ensuring focus on high-impact activities.
Create detailed itineraries with day-by-day schedules, encompassing all travel, meeting, and event details.
Prepare for meetings by ensuring all necessary materials, documents, and briefing notes are ready in advance.
Manage travel arrangements for your Executive, including booking flights, hotels, meals, and transportation, and handle last-minute changes. Administrative, Financial and Reporting support
Manage all administration of expenses and invoices, purchase orders, reimbursements for your executive, its contractors, and for team socials or other events.
Maintain a database of high-level contacts, key dates/deadlines, and special events (i.e.
annual conferences).
Assist with planning and tracking key projects, ensuring progress is communicated to stakeholders.
Compile relevant reports, pulling data from various sources.
Regularly update dashboards with key performance indicators (KPIs) and other metrics. Communication and Correspondence
Monitor, filter and manage your executive's emails and incoming requests, prioritise urgent emails, draft responses, and manage follow-ups.
Act as a communication bridge between your executive and internal teams.
Identify and track networking opportunities, and assist in preparing for key conversations.
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