HQ EU STOCK OFFICER (BASED IN BARCELONA) GENERAL CONTEXT Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.
GENERAL OBJECTIVE Planning and supervising the execution of Stock Management activities in the HQ storage according to MSF protocols and standards in order to ensure the optimal functioning of the stock.
MAIN RESPONSIBILITIES Planning and supervising on a day-to-day basis the Stock Management activities, ensuring compliance with MSF standards, protocols, and procedures.
These activities include but are not limited to the following: Physically and administratively managing medical and non-medical stocks in conjunction with the stock owners and assuming responsibility for the warehouse and its contents.
Ensuring that all necessary tools and management procedures are in place to avoid stock ruptures, losses (expiries, damages due to bad storage conditions, temperature breach), and excess stocks.
Regularly checking inventory levels (physical counts), keeping inventories up to date, and monitoring consumption.
Checking, recording, and arranging the goods received and ensuring the availability of a wide range of items for various projects and departments (medical supplies, food, spare parts, tools, equipment, etc.).
Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully identified, and easily accessible (cleanliness, security, access, etc.).
Performing delegated tasks according to his/her specialty and as specified in his/her job description.
SPECIFIC TASKS Receive orders from the field and clarify the needs with the mission (with Logco).
Mainly telecom, identification, and watsan items, but also medical and administrative items.
Link with the travel department to identify staff traveling to the missions and coordinate extra luggage in the flights.
Contact expatriates to organize pick up/delivery.
Coordinate with the EU members (tesaco/finoco/TeloUE) support if there is any other material to send to the mission.
Prepare the material and pack them in boxes according to shipping requirements (DHL/MRW/pick up at BCN office).
Issue the shipping documents: certificate of donation, packing lists, and AWB.
Coordinate with procurement unit and reception team the shipment with the transport companies.
Follow the expeditions and support in case of incidents during transport (delays/losses).
In case of pick up in BCN premises, coordinate with the reception team.
Provide information and security briefings to the expats before departure.
Track SN, IMEIs, and SIM card numbers of the items sent to the field.
Request IT for activation of devices.
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