Purchasing Manager QQ152
Barcelona
Barcelona, Catalonia, ES Job Number: 24104628
Job Category: Finance & Accounting
Location: The Barcelona EDITION, Avinguda de Francesc Cambo 14, Barcelona, Spain
Schedule: Full-Time
Located Remotely? No
Relocation? No
Position Type: Management
JOB SUMMARY
Responsible for following established procedures in ordering, receiving, storing, distributing, and payment of items. Formulates an approved vendors list encompassing all categories.
CANDIDATE PROFILE
Education and Experience:
4-year bachelor's degree in Finance and Accounting or related major, or a minimum of 2 years' experience in Purchasing or a related field.
CORE WORK ACTIVITIES
Managing Work, Projects, Policies, and Standards for Purchasing Across Departments:
- Generates and provides accurate and timely results in the form of reports, presentations, etc.
- Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
- Assures sanitation compliance.
- Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage, and Controllable) to ensure quality and profitability.
- Orders all food and beverage based on business needs.
- Assists Executive Chef in maintaining/lowering budgeted food/controllable costs.
- Delegates and enforces first in/first out inventory rotation for all storeroom products.
- Maintains sanitation and safety standards as specified in the brand guidelines.
- Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
- Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest possible levels.
- Communicates with kitchen, restaurant management, and vendors to ensure timing of deliveries satisfies advanced food production needs.
- Checks invoices on goods received against shipment to ensure quantity, quality, weights, and purchase specifications are as ordered.
- Uses existing computer programs to perform daily and period-end food and beverage costs.
- Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
- Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).
- Completes period-end inventory according to Food and Beverage and Accounting standard operation procedures.
- Calculates figures for food and beverage inventory.
- Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
- Ensures all LSOP's are adhered to by all employees.
- Receives and inspects all deliveries.
- Maintains an accurate controllable log and beverage perpetual.
- Ensures accurate administration of all invoices and adherence to proper bookkeeping procedures.
- Demonstrates knowledge of job-relevant issues, products, systems, and processes.
- Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Supporting Purchasing Operations:
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Ensure disciplinary situations are addressed in a timely fashion and with consistency.
- Ensures performance reviews are completed on a timely basis for supervisors and non-management employees.
Maintaining Finance and Accounting Goals:
- Submits reports in a timely manner, ensuring delivery deadlines.
- Ensures profits and losses are documented accurately.
- Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Monitors all taxes that apply, ensuring that taxes are current, collected, and/or accrued.
Additional Responsibilities:
- Analyzes information and evaluates results to choose the best solution and solve problems.
- Interacts with kitchen staff, vendors, and Executive Chef.
- Uses existing computer programs effectively to post invoices, update items, and costs.
- Attends and participates in all pertinent meetings.
- Provides direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
- Informs and/or updates the executives, peers, and subordinates on relevant information in a timely manner.
Managing Discipline Work, Projects, and Policies:
- Coordinates and implements accounting work and projects as assigned.
- Coordinates, implements, and follows up on audits for all areas of property operations.
- Generates and provides accurate and timely results in the form of reports, presentations, etc.
- Analyzes information and evaluates results to choose the best solution and solve problems.
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